Administrative Assistant - Operations

Provide a high degree of administrative support and service to managers, leadership teams and employees. Contributes to and coordinates activities in different projects in the administrative area. Act as expert for the administrative IT systems whenever needed and as well authorize e.g. orders, invoices in line with authorization policies and routines. The tasks performed can be on an ad-hoc basis. All above to optimize administrative efficiency, meet business needs and enable the line organization to focus, on the core business.

Responsibilities & Tasks:

• Support with the use of administrative tools & other general tools

• Prepare and revise meeting and presentation materials.

• Maintain general office functions by updating and maintaining databases and files, preparing and processing expense reports, etc.

• Provide key support for special projects as needed.

• Issue and track project and opportunity related PO’s

• Maintain a project issue and action list.

• Prioritizes activities that are customer related.Provides timely responses to customer queries and escalations.

• Coordinate complex travel accommodations, including flights, hotel reservations, maps, directions, and ground transportation.

  Preferred Qualification & Experience Requirements

• Must have 3-5 years of experience in an Administrative support role

• 1-3 years of Project Management experience

• Dynamic team player, high initiative thriving in a global, diverse environment

• Must be able to anticipate needs and respond accordingly

• Multitasker who works independently and is self-motivated to make a difference

• Tech Savvy - advanced proficiency with MS Office and overall affinity and interest in new technology

• Exceptional verbal and written communication skills, attention to detail and accuracy

• Ability to handle sensitive and confidential information with maximum discretion and diplomacy

• Poised under pressure and flexible to adapt in a fast paced environment

Corestaff Services is an Equal Opportunity Employer - All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. Corestaff Services is not associated with Core Staffing Services, Inc. which operates in the New York metro area.