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Company Contact Info

  • New York, NY
  • Sarah Richards
  • Phone: 6467790508
  • Phone:: 1 212-661-6622

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Executive Assistant

Michael Page • New York, NY

Posted 2 months ago

Job Snapshot

Banking - Financial Services

Job Description

Our client is seeking an Administrative/Executive Assistant that has experience providing administrative support to Managing Directors and their staff in a Financial Services setting. Being skilled at prioritizing and executing high volume workloads with deadlines is a fundamental part of this role.

Client Details

Our client is a cash-management firm that invests for clients such as managed-futures funds, high-net worth individuals and hedge funds that want to be able to withdraw their cash quickly. Investments include short-term commercial paper, foreign currency, investment-grade bonds and Treasury notes.


  • Heavy calender management including full coordination of meetings and calls, preparation of materials, conference room bookings and conference call set up
  • Coordinating significant travel arrangements, including ground and air transportation both domestic and international. Experience working across various time zones is preferred.
  • Expense claim management and travel policy adherence via Concur
  • Completion of general administrative support including scanning, copying and binding
  • Interacting with CEOs, CFOs, senior management teams and Board of Directors and preparing related correspondence


  • 5+ years of executive administrative support.
  • Experience in Financial Services required
  • College degree preferred
  • Strong organizational and project management skills. Proven ability to prioritize and manage time effectively.
  • Exceptional attention to detail and professionalism.
  • Excellent interpersonal skills with superior oral and written communication skills.
  • Proactive, self-starter with a proven problem-solving skills.
  • Committed team player with positive attitude. Willingness to chip in outside of core responsibilities as needed.
  • Proficiency in Microsoft Office Suite
  • Advanced proficiency in Outlook
  • Ability to work well under pressure, adapt to unexpected events and multitask in a fast-paced enviornment

Job Offer

  • Full medical benefits provided
  • Quick start; looking for someone to start as soon as possible
  • Great workplace dynamic
  • Weekly catered lunch
Job ID: 1362280
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