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Benefits & Payroll Specialist

Crew Carwash, Inc. Fishers Full-Time
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The Benefits/Payroll Specialist will independently execute all activities related to administering benefits and payroll processing for all Crew Carwash locations.

Primary Responsibilities
  • Administers all employee benefit programs
  • Assist with year-end payroll and benefit tasks              
  • Responsible for aspects of bi-weekly payroll                                
Position Expectations
  • Manages open enrollment benefit events for newly eligible employees and qualifying events.
  • Enter new benefit enrollments/end benefit coverage into vendor sites.
  • Email 401(k) enrollment reminder to newly eligible employees.
  • Manage all leave related matters including tracking and documentation (FMLA and non-FMLA leaves) and open STD claims when applicable.
  • Enter/update all benefit deductions into the payroll system (medical, dental, vision, HSA, Life, AD&D, STD, LTD, 401(k)).
  • Coordinate Benefit compliance mailings such as Form 5500, SBC’s and ACA requirements.
  • Request EFT funding for ASO weekly.
  • Audit monthly benefit invoices and request EFT funding.
  • Assist with annual open enrollment administration: prepare/distribute communications, track benefit elections and follow up on outstanding EOI and Spousal forms.
  • Analyze current benefits through evaluating the usage, services, coverage, effectiveness and cost compared with industry trends through utilizing benefit surveys, other plans and resources. Develop recommendations for management review.
Payroll Processing
  • Inputs benefit related items into payroll and audits all payroll data:
    • Modify/correct time clock punches.
    • Run entire payroll process to produce bi-weekly payroll checks.
  • Creates 401(k) files and transmits to vendor.
  • Maintain all time off tracking (PTO and DSBLTY).
  • Ensures compliance with all federal, all applicable state and federal wage and hour laws.
  • Run audit reports and post-payroll reports, including General Ledger files.
  • Attends workshops, online trainings and seminars to gain greater systems knowledge (Paycor). Provides updated protocols and procedures to system users based on trainings.
Payroll Reports
  • Produce various payroll reports for support team/managers.
  • Create, modify, and run payroll reports.
  • Print Labor reports biweekly for all locations.
Personnel File Maintenance 
  • Maintain employee documentation in personnel files on a regular basis.
  • Filing of team member documents 
Other Duties   
  • Assist employees and managers with questions or issues.
  • Miscellaneous administrative duties including answering phone calls, distributing mail, faxes, printing payroll documents, and preparing information to post on employee self-service.
  • Maintains and updates documentation for assigned responsibilities.
  • Mail/communicate poster updates to all locations.
  • Assist with year-end projects as needed.
  • Prepare labor statistics survey as needed.
  • Complete employment verifications.
  • Develop, recommend and implement process improvements to create best in class processes and strong controls.
  • Back up to Payroll/Benefits Specialist and Payroll/Benefits Manager duties with ability to complete entire payroll process from beginning to end.
  • Other Duties as assigned by Payroll/Benefits Manager.


  • Benefits and Payroll background/experience
  • Knowledge/experience with Automated Payroll Systems, Paycor experience a plus
  • Detail oriented – good data entry skills
  • Report Writing skills are preferred, but not required
  • Strong Word and Excel skills
  • Excellent verbal/written communication skills
  • Ability to handle and resolve multiple benefit and payroll inquiries/problems
  • Ability to work in a fast-paced work environment
  • Handle information confidentially
  • Position is Monday-Friday, 40 hours/week with occasional weekend day when holidays fall in payroll week.
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Recommended skills

Process Improvements (Business)
Data Entry
Telephone Skills


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