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Administrative Assistant

Ultimate • Poway, CA

Posted 26 days ago

Job Snapshot

Full-Time
Biotechnology
Accounting

Job Competition

55

Applicants

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Job Description

Multiple Office Administrator Opening's Summary: We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.  Job Duties:  - Welcome visitors and providing assistance as needed - Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed - Create, update, and maintain personnel records, financial records, and other records/data - Assist with bookkeeping - Support department managers, staff, and CEO - Organize conference room scheduling, equipment, and cleaning - Organize catering, coffee, or other refreshments as needed - Assist with travel arrangements for office staff and managers - Coordinate building and maintenance issues for general repair and updates - Plan and oversee disaster and emergency procedures - Organize special functions and social events - Purchase computers, printers, supplies, and other equipment - Monitor incoming and outgoing mail; receive and sign for mail/packages from couriers and deliver to proper recipient - Prepare correspondence, documentation, or presentation materials - Assist other departments with administrative or clerical support Qualifications: - High school diploma; associate's or bachelor's degree in business, administration, or related field preferred - Prior experience handling administrative responsibilities or related field - Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must. - Highly organized multi-tasker who works well in a fast-paced environment - Willingness to learn and to grow with the company - Excellent written and verbal communication skills - Multilingual is highly preferred  Current Assignments 1. Renewable Energy company in Scripps Ranch needs an Admin for a  4-6 week assignment. 2. Distribution Company in Poway needs an Office Admin for a 3 month assignment.  3. Engineering firm in Santee needs an Admin for a 3 week assignment.  If interested please send resumes to Ashley Hawkins at ashawkins@ultimatestaffing.com or call at 858-513-7077 We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

Multiple Office Administrator Opening's Summary: We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. Job Duties: Welcome visitors and providing assistance as needed Monitor and maintain office equipment; inventory supplies and order replacement supplies as needed Create, update, and maintain personnel records, financial records, and other records/data Assist with bookkeeping Support department managers, staff, and CEO Organize conference room scheduling, equipment, and cleaning Organize catering, coffee, or other refreshments as needed Assist with travel arrangements for office staff and managers Coordinate building and maintenance issues for general repair and updates Plan and oversee disaster and emergency procedures Organize special functions and social events Purchase computers, printers, supplies, and other equipment Monitor incoming and outgoing mail; receive and sign for mail/packages from couriers and deliver to proper recipient Prepare correspondence, documentation, or presentation materials Assist other departments with administrative or clerical support Qualifications: High school diploma; associate's or bachelor's degree in business, administration, or related field preferred Prior experience handling administrative responsibilities or related field Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must. Highly organized multi-tasker who works well in a fast-paced environment Willingness to learn and to grow with the company Excellent written and verbal communication skills Multilingual is highly preferred Current Assignments 1. Renewable Energy company in Scripps Ranch needs an Admin for a 4-6 week assignment. 2. Distribution Company in Poway needs an Office Admin for a 3 month assignment. 3. Engineering firm in Santee needs an Admin for a 3 week assignment. If interested please send resumes to Ashley Hawkins at ashawkins@ultimatestaffing.com or call at 858-513-7077
Job ID: JO-1905-59610
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