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  • Prescott, AZ

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HCTC Administrative Assistant

Sequel Youth and Family Services • Prescott, AZ

Posted 9 days ago

Job Snapshot

Degree - High School
Healthcare - Health Services
Admin - Clerical

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Job Description

CLASS TITLE:          HCTC Administrative Assistant

CLASSIFICATION:  One FTE-Salary (Exempt)


1.      Assist providers with preparation for life safety inspections.

a.       Conduct monthly site visits

b.      Ensure that any deficiencies are corrected and documented

c.       Assist HCTC Coordinator with annual site visits

2.      Create and maintain client charts.

a.       Collect and compile required documentation from providers, referring agencies and DCS for monthly reporting and filing

b.      Create and revise face sheets as needed

c.       Print daily progress notes at least once per week

d.      File and maintain client documentation

e.       Conduct file audits

3.      Assist with provider charts.

a.       Collect documentation required for monthly reporting and filing

b.      Assist HCTC Coordinator with provider chart filing.

4.      Collect Daily Client Status from providers and compile for Director and Finance by 10:00am Monday - Friday.

5.      Transportation of clients as needed for respite and intake.

6.      Enter case notes.

7.      Attend HCTC quarterly meetings.

8.      Attend weekly staff meetings and take meeting minutes.

9.      Provide administrative support to providers.

10.  Participate in CFT meetings as needed.

11.  Participate in On-Call Rotation as requested.

12.  Additional duties determined by supervisor as needed.

13.  Adheres to Sequel policy and practice concerning creation, editing, transmission, storage, and disposition of all Protected Health Information in compliance with HIPAA.


1.      Posses a high school diploma or high school equivalency diploma.


  1. Must be at least 21 years of age.
  2. Ability to obtain a fingerprint clearance card, or in current possession.
  3. Valid Arizona Driver’s License with no restrictions that would affect travel requirement.
  4. Must pass a TB test and medical exam, and be capable of performing the essential functions of this job.
  5. Individual judgment, discretion, and decision making skills.
  6. Ability to work independently as well as with others.
  7. Confidentiality and professionalism are essential.
  8. Travel required.
Job ID: 115328
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