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Company Contact Info

  • Manhattan, NY 10104
  • Vaco - New Jersey

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Administrative Assistant to COO

Vaco Staffing • Manhattan, NY

Posted 1 month ago

Job Snapshot

Full-Time
Degree - 2 Year Degree
$70,000 - $80,000/Year
Accounting - Finance
Admin - Clerical

Job Description

A Well-established financial services firm is seeking an Administrative Assistant to join their team in Manhattan! This candidate should have previous experience supporting c-level executives.



Responsibilities

  • Coordinate daily calendars of senior managers
  • Plan appointments and events
  • Act as the point of contact between executives and employees/clients
  • Create regular reports and update internal databases
  • Make travel arrangements
  • Manage phone calls and emails
  • Respond promptly to managers' queries
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • Review and recommend changes to our company policies


Requirements

  • Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
  • Knowledge of office procedures
  • Solid experience with office management systems, ERPs and MS Office
  • Familiarity with online calendars and cloud systems
  • Experience using office equipment, including printers and fax machines
  • Strong communication skills (via phone, email and in-person)
  • Experience exercising discretion and confidentiality with sensitive company information
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Bachelor's degree preferred
  • Previous experience as an administrative assistant or EA highly desirable!

If this is a position you are interested in please respond with your resume and a member of our team will reach out to you.

Job ID: ADMIN63581
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