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Company Contact Info
- Manhattan, NY 10104
- Vaco - New Jersey
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Administrative Assistant to COO
Vaco Staffing • Manhattan, NY
Posted 1 month ago
A Well-established financial services firm is seeking an Administrative Assistant to join their team in Manhattan! This candidate should have previous experience supporting c-level executives.
- Coordinate daily calendars of senior managers
- Plan appointments and events
- Act as the point of contact between executives and employees/clients
- Create regular reports and update internal databases
- Make travel arrangements
- Manage phone calls and emails
- Respond promptly to managers' queries
- Facilitate internal communication (e.g. distribute information and schedule presentations)
- Suggest more efficient ways to run the office and troubleshoot malfunctions
- Review and recommend changes to our company policies
- Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
- Knowledge of office procedures
- Solid experience with office management systems, ERPs and MS Office
- Familiarity with online calendars and cloud systems
- Experience using office equipment, including printers and fax machines
- Strong communication skills (via phone, email and in-person)
- Experience exercising discretion and confidentiality with sensitive company information
- Excellent organizational skills with an ability to think proactively and prioritize work
- Bachelor's degree preferred
- Previous experience as an administrative assistant or EA highly desirable!
If this is a position you are interested in please respond with your resume and a member of our team will reach out to you.