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  • Lynchburg, VA

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Accounts Receivable Admin'r

EvolutionHR • Lynchburg, VA

Posted 28 days ago

Job Snapshot

Contractor
Experience - 3 years
Other Great Industries
Accounting

Job Description

Summary:

We are seeking an experienced Accounts Receivable Administrator to join our talented Finance team. Accounts receivable duties include customer service, ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.

Company Interfaces:

The position reports to the Accounts Receivable Supervisor, located in Roanoke, Virginia. This is an individual contributor position with no direct reports and is classified as exempt (salaried). The A/R Administrator will be located in Roanoke, VA.

Key Measurements:

  • Maintain 90+ days past due balances at less than 5% of total receivables
  • Respond to all customer and partner inquiries in one business day or less and proactively ensure appropriate resolution (95% within 2 business days).

Responsibilities:

  • Vet new accounts and maintain relationships with current accounts
  • Process receivables and incoming payments in compliance with financial policies and procedures
  • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
  • Prepare invoices, statements, and bank deposits
  • Update receivables by totaling unpaid invoices and follow-up on aging balances
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
  • Verify the validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments and customers
  • Summarize receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals; preparing reports
  • Generate reports detailing paid and unpaid invoices and other accounts receivable activity
  • Protect organization’s value by keeping information confidential
  • Create general ledger journal entries to account for receivable activity
  • Participate in industry trade group
  • Cross-train with UK receivables staff for support and backup
  • Occasional travel
  • All other duties as assigned

Skill Set Desired:

  • Commitment to exceeding internal and external customer expectations
  • Strong communication and interpersonal skills
  • Excellent judgment and decision-making skills
  • Unconditional integrity and commitment to financial accuracy
  • Very strong organizational skills, timeline conscious
  • Team player who can interact with many other departments and be willing to take the initiative to complete a project
  • Proven experience building partnerships and cooperation across multiple departments
  • Prior experience with AS/400 and Oracle financial systems

Qualifications/ Experience:

  • Results oriented individual with strong numerical and mathematical skills
  • Experience performing routine and ad hoc analyses using advanced Excel functionality
  • Proven Microsoft Excel and Word skills
  • 3 or more years’ experience in accounting support, with the ability to complete complex reconciliations
  • Two-year degree in related business field, or equivalent professional experience

    Summary:

    We are seeking an experienced Accounts Receivable Administrator to join our talented Finance team. Accounts receivable duties include customer service, ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.

    Company Interfaces:

    The position reports to the Accounts Receivable Supervisor, located in Roanoke, Virginia. This is an individual contributor position with no direct reports and is classified as exempt (salaried). The A/R Administrator will be located in Roanoke, VA.

    Key Measurements:

  • Maintain 90+ days past due balances at less than 5% of total receivables
  • Respond to all customer and partner inquiries in one business day or less and proactively ensure appropriate resolution (95% within 2 business days).
  • Responsibilities:

  • Vet new accounts and maintain relationships with current accounts
  • Process receivables and incoming payments in compliance with financial policies and procedures
  • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
  • Prepare invoices, statements, and bank deposits
  • Update receivables by totaling unpaid invoices and follow-up on aging balances
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
  • Verify the validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments and customers
  • Summarize receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals; preparing reports
  • Generate reports detailing paid and unpaid invoices and other accounts receivable activity
  • Protect organization’s value by keeping information confidential
  • Create general ledger journal entries to account for receivable activity
  • Participate in industry trade group
  • Cross-train with UK receivables staff for support and backup
  • Occasional travel
  • All other duties as assigned
  • Skill Set Desired:

  • Commitment to exceeding internal and external customer expectations
  • Strong communication and interpersonal skills
  • Excellent judgment and decision-making skills
  • Unconditional integrity and commitment to financial accuracy
  • Very strong organizational skills, timeline conscious
  • Team player who can interact with many other departments and be willing to take the initiative to complete a project
  • Proven experience building partnerships and cooperation across multiple departments
  • Prior experience with AS/400 and Oracle financial systems
  • Qualifications/ Experience:

  • Results oriented individual with strong numerical and mathematical skills
  • Experience performing routine and ad hoc analyses using advanced Excel functionality
  • Proven Microsoft Excel and Word skills
  • 3 or more years’ experience in accounting support, with the ability to complete complex reconciliations
  • Two-year degree in related business field, or equivalent professional experience
Job ID: 2000014
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