Under limited supervision, provides a variety of administrative services to an organization unit requiring thorough knowledge of departmental practices and procedures. May provide work direction to lower level clerical staff. Administrative coordinators perform administrative support duties for various departments and duties vary slightly based upon the needs of the particular department.
1. Responds to internal and external telephone calls, inquiries and visitors following established departmental procedures. Liaises with third party service providers for the department. Serves as a key interface with other departments to identify and resolve issues. Determines urgency of situation when contacting/interrupting staff members/physicians.
2. Schedules and coordinates meetings, appointments, travel arrangements, conferences and training resources. Prepare agendas and assembles materials. Attends meetings, prepares notes and performs required administrative follow up. Coordinates events; organizes publicity, AV and other necessary arrangements.
3. Initiates or responds to correspondence and memoranda. Prepares presentation material as required. Prepares and ensures accuracy of confidential documents, in accordance with department/service area procedures. Creates and maintains various paper and electronic filing systems. Enters updates and retrieves information stored in files and database.
4. Monitors and maintains staff schedules; reviews and verifies employee records, transfers payroll hours as directed and informs Manager of any discrepancies. Ensures employee personnel files and paperwork is completed as required. Assists with the on boarding process for new hires and outside consultants when required. May give routine assignments to and/or assists in overseeing the general work activities of lower level clerical and secretarial staff as directed by the department head/administrator.
5. Compiles and reviews financial and/or statistical data for the departmental unit. Performs bookkeeping functions or other financial information monitoring. Monitors budget, expense account and special funds, assists with projections and preparation of budgetary recommendations, identifies and resolve anomalies. May analyze small data sets. Provides support for special projects and assignments. Researches, analyzes, and summarizes information and source materials for reports. Prepares data and contributes on projects and studies.Skills:
Data entry, Customer service, Administrative support, Clerical, Filing, Microsoft office, Data, Outlook, Microsoft, Microsoft excel, Administrative assistance, office support, office, invoicing, reporting, work orders, softwareTop Skills Details:
Office supportAdditional Skills & Qualifications:
MINIMUM EDUCATION, EXPERIENCE, AND LICENSE/CERTIFICATION REQUIRED:
High school diploma or GED, and 2 years of administrative experience are required.
Associates degree and 4 years of administrative experience are preferred.
Must have Microsoft Office experience and previous experience working in an office settingExperience Level:
We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.