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Senior Proposal Coordinator - Energy Practice  - Multiple Locations

Navigant Chicago Full-Time
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This role can be based in any of the following locations: Los Angeles, CA; Gardena, CA; Irvine, CA; Portland, OR; Seattle, WA; San Diego, CA; Folsom, CA; Bakersfield, CA; Oxnard, CA; Oakland, CA; Bend, OR; Tacoma, WA; San Jose, CA; Fresno, CA; Sacramento, CA; Long Beach, CA; Anaheim, CA; Santa Ana, CA; Palm Springs, CA; Riverside, CA; Spokane, WA; Tacoma, CA; Glendale, CA; Oceanside, CA; Eugene, OR; Torrence, CA; Pasadena, CA; Bellevue, WA; Ventura, CA; Carlsbed, CA; Spokane Valley, WA; Upland, CA; Olympia, WA; Stockton, CA; Chula Vista, CA; Moreno Valley, CA; VAncouver, WA; Pomona, CA; Bellevue, CA; Everett, WA; Hillsboro, OR; Yakima, WA; Redding, CA; Tracy, CA; Bellingham, WA; Kirkland, WA; Westminster, CA.

**Open to any West Coast location**

Position Description –  Energy Practice Proposal Senior Coordinator We have an immediate opening in our Energy Practice for a Senior Coordinator to provide proposal development support to subject matter experts in in the preparation of complex proposals and presentations. This position will manage responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Requests for Information (RFIs), sole sourced engagements, and Best in Final presentations as requested.  Successful candidate must be able to thrive in a fast-paced, dynamic environment and demonstrate the ability to prioritize and multi-task a variety of demanding assignments without a degradation of work quality. In addition to working with proposal leads on proposal efforts, this position calls for collaborative professional with a positive strategic outlook, excellent communication, writing, editing and project management skills. The preferred candidate is comfortable in a deadline driven environment.

Core Responsibilities:

  • Position reports to Sr. Manager and will work with the Directors and Managing Directors across the practice to support multiple, concurrent proposal submissions

  • Position will lead and manage proposal development to ensure clarity and compliance of all proposal documents. This role serves as a key liaison coordinating all internal work streams to track and review all proposal content and oversee submission of the final proposal.

    • Creates proposal response template and manages online procurement forms and submittals

    • Develops responsibility matrix for proposal team

    • Help develop and communicate win themes, strategies and creative design approaches

    • Work closely with sales leads and operational subject matter experts as contributors and/or reviewers

    • Support the preparation of other deliverables related to the opportunity such as presentations and follow-up requests

    • Coordinates with the legal, IT, and other Navigant operations teams to ensure vendor required forms are completed and other non-technical information and documents are received (insurance, tax documents, sustainability, equal opportunity, cyber security) and terms and conditions are reviewed   

    • Develops list of technical and nontechnical questions for submittal to RFP issuer prior to cutoff date

    • Facilitates leadership review of high-value or strategic pursuits

    • If applicable, monitors online bid site for addendums, answers to submitted questions, and updated information in general

    • Review and development of all non-technical requirements for inclusion in the response

    • Coordinates with SMEs to ensure technical content is provided for assigned sections and supports the development of graphics, as needed

    • Adherence to schedule to ensure adequate time for review, assembly, and delivery

    • Assembly of relevant qualifications for proposal, including technical / client qualifications, staff biographies, and work references (including confirmation of permission to use reference)

    • Provide final editing and formatting to ensure high-quality submittal

    • Responsible for final submittal completion, quality and content archiving

  • Provide input and updates to the Energy Practice Content Management System (SharePoint), including but not limited to final proposals and updated project summaries and qualifications  

  • Position supports editing and formatting of client deliverables and presentations as time permits and works with editors on ad hoc project needs    

  • Supports new content development efforts and team and firm initiatives as needed

  • Continuous improvement in the Energy Practice proposal response coordination, including updating materials to best showcase Navigant’s capabilities

Skills and Core Capabilities:

  • Demonstrated ability to review, understand, and summarize the requirements for RFPs, RFIs, and RFQs

  • Ability to coordinate the development of multiple proposals simultaneously

  • Strong organizational and time management skills, multi-tasking abilities

  • Excellent verbal and written communication skills, including high grammatical proficiency. Additional copy-editing training will be provided as needed and to ensure consistency with internal style guides

  • Excellent customer service with individuals at all levels both internal and external

  • Effective presentation skills

  • Teaming with key stakeholders across the firm to develop winning proposals

  • Ability to translate complex concepts and ideas into clear communications

  • Able to work effectively with remote team members

  • Strong organizational skills, detail-oriented

  • Able to work well and thrive under pressure


  • Bachelor’s degree in marketing, business communications, or equivalent is required.  

  • Prior experience in the professional services industry preferred

  • Experience with online procurement sites such as Power Advocate and Ariba

  • Minimum of four years’ experience in proposal management  

  • Energy (electric utility, oil and gas) industry knowledge a plus

  • Advanced proficiency with Microsoft Word and PowerPoint; basic working knowledge of Excel

Mental/Physical Requirements

  • Communicate frequently with co-workers as well as with managers to discern their needs, and be able to express themselves
  • Work as a member of a team as well as be a self-motivator with ability to work independently
  • Constantly operates a computer and other office equipment to coordinate work
  • Usually remains stationary for the majority of the day
  • Frequently communicates with clients and coworkers and must be able to share information effectively
  • Generally works in an office environment

EEO/C&B Statement

The company offers competitive compensation packages including an incentive compensation plan, comprehensive medical/dental/life insurance, 401(k) and employee stock purchase plans. Navigant does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Navigant and Navigant will not be obligated to pay a placement fee. Navigant is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation. Navigant will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

About Navigant

Navigant Consulting, Inc. (NYSE: NCI) is a specialized, global professional services firm that helps clients take control of their future. Navigant’s professionals apply deep industry knowledge, substantive technical expertise, and an enterprising approach to help clients build, manage and/or protect their business interests. With a focus on markets and clients facing transformational change and significant regulatory or legal pressures, the Firm primarily serves clients in the healthcare, energy and financial services industries.  Across a range of advisory, consulting, outsourcing, and technology/analytics services, Navigant’s practitioners bring sharp insight that pinpoints opportunities and delivers powerful results. More information about Navigant can be found at navigant.com.


Skills required

Time Management
Written Communication
Training And Development
Customer Service
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Job ID: 10447


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Navigant (NYSE: NCI) is a specialized, global expert services firm dedicated to assisting clients in creating and protecting value in the face of critical business risks and opportunities. Through senior level engagement with clients, Navigant professionals combine technical expertise in Disputes and Investigations, Economics, Financial Advisory and Management Consulting, with business pragmatism in the highly regulated Construction, Energy, Financial Services and Healthcare industries to support clients in addressing their most critical business needs.

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