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Executive Assistant to Managing Partner/CIO

Solomon Page • New York, NY

Posted 2 months ago

Job Snapshot

Full-Time
Experience - 3 years
Degree - 4 Year Degree
$90,000 - $125,000/Year
Banking - Financial Services
Admin - Clerical

Job Description

Boutique Hedge Fund/Investment Advisory Firm in Midtown Manhattan is seeking a new Executive Assistant to support its Managing Partner/Chief Investment Officer. Ideal candidate should have 3-7+ years of applicable administrative experience, ideally working in financial services. A Bachelor's degree is required. The executive is very nice/fair, direct, incredibly smart, and very serious about what he does. He thinks of his EA as an extension of him and needs someone who is extremely detail oriented/organized, smart, and polished, with excellent calendar, time management, and communication skills who can keep him "on track" and his days running smoothly.


Salary depends on experience (90-125k base), exempt, plus discretionary bonus.


Hours are 8:30am-6:00pm with flexibility to be available before/after hours as needed.


Responsibilities:

  • Schedule and organize internal and external/client meetings and appointment
  • Manage, prioritize, and maintain busy and ever changing calendar
  • Draft, type, and edit emails and correspondence
  • Coordinate complex travel arrangements and prepare detailed itineraries
  • Prepare and process expense reports
  • Assist with ad hoc project, such as updating and maintaining Salesforce/client database
  • Provide some personal support, including running errands, ordering lunch, etc.


Qualifications:

  • Minimum 3-7+ years of applicable high-level executive administrative support experience
  • A Bachelor's degree is required
  • Experience working in financial services is strongly preferred
  • Excellent calendar and time management skills; ability to prioritize and multi-task well
  • Extremely polished with strong communication skills (both verbal and written)
  • Strong organizational skills; detail oriented
  • Positive, pitch in, "no task is too big or small" mentality
  • Strong Microsoft Office Suite skills


If interested, please apply!

Job ID: 123406
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