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Junior Executive Personal Assistant - Private Family Office (Midtown, NY) at Society Staffing

Junior Executive Personal Assistant - Private Family Office (Midtown, NY)

Society Staffing New York, NY Full-Time
JUNIOR EXECUTIVE PERSONAL ASSISTANT 
Division: Executive Administration
Ref ID:  R4556969615
Location:  New York, NY 10036
Salary: $90,000 - $120,000
 
Job Title Junior Executive Personal Assistant - Private Family Office (Midtown, NY) 
 
Job Description  
A private family office seeks an experienced, and detail-oriented Executive Personal Assistant to support, and manage the day-to-day of multiple individuals. This role is very heavy in calendaring, booking travel, and event management. Must be an extremely organized individual to succeed in this role. 

  • Act as primary gatekeeper and liaison for principal
  • Responsible for organizing and managing multiple calendars with a complex schedule of personal matters primarily for the female principle 
  • Assisting with managing all personal expenses, including reconciling credit cards & preparing expense reports as needed
  • Anticipate, prepare for and arrange all scheduling needs (appointments, travel, events, etc.)
  • Assist with guest lists, events, and party planning, dinners, social gatherings, etc.
  • Personal shopping, executing special requests, running errands, and related duties as needed
  • Responding to a heavy volume of phone calls and directing messages accurately
  • Booking flights, coordinating travel arrangements, and organizing detailed itineraries (Some experience booking private travel would be ideal)
  • Drafting email and mail correspondence as well as coordinating and relaying information to the appropriate team members
  • Communicate and coordinate with domestic staff, vendors and contractors, etc. as needed
  • Some philanthropy background would be ideal but not a requirement
  • Must be able to work as part of team that supports the family office
  • A lot of face-to-face with high-profile clients, and high-level individuals
  • Must have an analytical mindset, and ability to look at all the options before making decisions
  • Highly detailed oriented position with a lot of room for growth within the organization 
THIS IS NOT A REMOTE OR HYBRID OPPORTUNITY – 
ONE MUST BE ABLE TO WORK IN THE CLIENT'S HOME OFFICE 5 DAYS OF A WEEK.
Schedule:  Monday-Friday 9 AM – 6 PM with a 24/7 mentality, availability, and communication to support the principals. 
Compensation: $90,000 - $120,000
Benefits: Benefit’s package included 
Job Requirements:
  • Minimum 4-year college education
  • Minimum of 3 years of related experience supporting prominent individuals; both in personal and business capacities
  • Excellent references from both current and previous employers
  • Prioritize executive tasks and multi-task effectively
  • Strong communication skills, both written and verbal
  • Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech-savvy
  • Experience planning, managing, and executing events and gatherings
  • Professional mindset and the utmost discretion
  • Ability to work independently and as part of a team
  • Detail-oriented with exceptional organizational skills
  • Flexibility with hours and schedule; available to work overtime as needed
  • Valid US work authorization
  • Valid Driver’s License plus
  • Valid Passport
  • Must follow all CDC recommendations against Covid-19
SOCIETY STAFFING
379 West Broadway, 2nd Floor
New York, NY 10012
Agency DCA License #2008231

SSIN123
Due to the volume of employment applications received, Society Staffing is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate.
Due to the high volume of applications – only those that apply on our website or third-party affiliated websites will be considered. No phone call inquiries will be accepted at this time. If you are having trouble with the application, please submit your resume directly to [ Email address blocked ] - Click here to apply to Junior Executive Personal Assistant - Private Family Office (Midtown, NY)
Want to be considered for other roles? Please continue to check our website and apply for additional employment opportunities at [ Link removed ] - Click here to apply to Junior Executive Personal Assistant - Private Family Office (Midtown, NY) 

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