0 suggestions are available, use up and down arrow to navigate them
What job do you want?

Junior Executive Personal Assistant - Private Family Office (Midtown, NY) job in New York at Society Staffing

Create Job Alert.

Get similar jobs sent to your email

List of Jobs and Events

Apply to this job.
Think you're the perfect candidate?
Junior Executive Personal Assistant - Private Family Office (Midtown, NY) at Society Staffing

Junior Executive Personal Assistant - Private Family Office (Midtown, NY)

Society Staffing New York, NY Full-Time
Division: Executive Administration
Ref ID:  R4556969615
Location:  New York, NY 10036
Salary: $90,000 - $120,000
Job Title Junior Executive Personal Assistant - Private Family Office (Midtown, NY) 
Job Description  
A private family office seeks an experienced, and detail-oriented Executive Personal Assistant to support, and manage the day-to-day of multiple individuals. This role is very heavy in calendaring, booking travel, and event management. Must be an extremely organized individual to succeed in this role. 

  • Act as primary gatekeeper and liaison for principal
  • Responsible for organizing and managing multiple calendars with a complex schedule of personal matters primarily for the female principle 
  • Assisting with managing all personal expenses, including reconciling credit cards & preparing expense reports as needed
  • Anticipate, prepare for and arrange all scheduling needs (appointments, travel, events, etc.)
  • Assist with guest lists, events, and party planning, dinners, social gatherings, etc.
  • Personal shopping, executing special requests, running errands, and related duties as needed
  • Responding to a heavy volume of phone calls and directing messages accurately
  • Booking flights, coordinating travel arrangements, and organizing detailed itineraries (Some experience booking private travel would be ideal)
  • Drafting email and mail correspondence as well as coordinating and relaying information to the appropriate team members
  • Communicate and coordinate with domestic staff, vendors and contractors, etc. as needed
  • Some philanthropy background would be ideal but not a requirement
  • Must be able to work as part of team that supports the family office
  • A lot of face-to-face with high-profile clients, and high-level individuals
  • Must have an analytical mindset, and ability to look at all the options before making decisions
  • Highly detailed oriented position with a lot of room for growth within the organization 
Schedule:  Monday-Friday 9 AM – 6 PM with a 24/7 mentality, availability, and communication to support the principals. 
Compensation: $90,000 - $120,000
Benefits: Benefit’s package included 
Job Requirements:
  • Minimum 4-year college education
  • Minimum of 3 years of related experience supporting prominent individuals; both in personal and business capacities
  • Excellent references from both current and previous employers
  • Prioritize executive tasks and multi-task effectively
  • Strong communication skills, both written and verbal
  • Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech-savvy
  • Experience planning, managing, and executing events and gatherings
  • Professional mindset and the utmost discretion
  • Ability to work independently and as part of a team
  • Detail-oriented with exceptional organizational skills
  • Flexibility with hours and schedule; available to work overtime as needed
  • Valid US work authorization
  • Valid Driver’s License plus
  • Valid Passport
  • Must follow all CDC recommendations against Covid-19
379 West Broadway, 2nd Floor
New York, NY 10012
Agency DCA License #2008231

Due to the volume of employment applications received, Society Staffing is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate.
Due to the high volume of applications – only those that apply on our website or third-party affiliated websites will be considered. No phone call inquiries will be accepted at this time. If you are having trouble with the application, please submit your resume directly to [ Email address blocked ] - Click here to apply to Junior Executive Personal Assistant - Private Family Office (Midtown, NY)
Want to be considered for other roles? Please continue to check our website and apply for additional employment opportunities at [ Link removed ] - Click here to apply to Junior Executive Personal Assistant - Private Family Office (Midtown, NY) 

Recommended Skills

  • Apple Ios
  • Attention To Detail
  • Communication
  • Coordinating
  • Event Management
  • Microsoft Office
Apply to this job.
Think you're the perfect candidate?

Help us improve CareerBuilder by providing feedback about this job:

Job ID: R4556969615708942

CareerBuilder TIP

For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.

By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.