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Office Manager job in New York at Vaco Staffing

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Office Manager at Vaco Staffing

Office Manager

Vaco Staffing New York, NY (On Site) Full-Time
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We are seeking an Office Manager to oversee facilities operations for our NYC office and all remote employees. This role will be responsible for oversight and office maintenance, including supervising the office support staff and ensuring that services are provided with a focus on exceptional customer service to clients, vendors, and internal staff.

The ideal candidate should be comfortable jumping from executive support and high-level decision making to hands-on office tasks at any given time in this busy and growing workplace.

Responsibilities

  • Lead all aspects of office operations and facilities management, including:
  • Liaising with individual building management teams at office across New York City.
  • Point of contact for any build out, moving or space furniture needs
  • Point of contact for all office related vendors, such as but not limited to, cleaning contractors, maintenance requests and repairs, cleaning vendors, pantry, and office supply vendors, etc.
  • Leading team to receive/distribute mail and prepare FedEx/UPS packages when necessary
  • Liaise with reception and visitors, both internal and external, with the goal of improving service delivery and efficiencies.
  • Create, articulate, and implement management strategies distilled from numerous information services
  • Assisting off-site/remote employees with home office supply needs
  • Ensuring office and pantry supplies are well-stocked and organized
  • Responsible for data management, including review of existing contracts for updating and renewal purposes, and keeping reference documents updated at current revision levels
  • Assist in the development and management of annual operational and capital budgets for facilities and office services
  • Assist with and submit organizational expenses through the Company's Expenses management system
  • Manage office operations staff and ensure the smooth operation of office.
  • Review and update existing processes and procedures and make recommendations for improvement
  • Key members of the Incident Response/Crisis Management Support Team which helps identify potential/immediate impacts, assess, and restore operational capabilities and implement required safeguards. Must be available, as needed for any critical incidents affecting the building facilities.
  • Provide employee support across the organization and be able to answer a myriad of employee questions

Requirements

  • 5 + years experience in real estate/facilities/property management
  • Experience managing teams
  • Excellent MS Office suite applications skills (Word, Excel, PowerPoint, Outlook)
  • Strong project management, interpersonal, and communications skills, both written and verbal
  • Team player with a positive attitude, the ability to maintain confidential information, exercise good judgment, make decisions and enforce the firm's policies and procedures
  • Due to the nature of this role, this candidate must be willing to work extended hours, when necessary, and serve as one of the primary contacts for building related issues in the New York office
  • This role does require that the candidate is vaccinated, due to the New York City vaccine requirements.

Recommended Skills

  • Communication
  • Confidentiality
  • Crisis Management
  • Customer Service
  • Data Management
  • Decision Making
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Job ID: OFFIC07148

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