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Administrative Assistant - Accounting

Staffing Now Lake Ridge Full-Time
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Accounting Adminidtrative Assistant (3-6 month contract w/ the potential to go perm for the right person).

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Act as single point of contact for all questions and issues related to the DoD partnership.
  • Serve as a subject matter expert for DoD Military Outreach Program.
  • Review and enter all DoD contract invoices for payment.
  • Process all accounts payable within the accounting system for the DoD contract; print checks and provide to COO for signature and approval.
  • Create awareness of DoD contract on all web sites and internal media; utilize Director, PR for support in posting information and ensuring it is accurate and up-to-date.
  • Provide email and phone support to all inquiring about DoD program and billing information.
  • Maintain a thorough working knowledge of the DoD contract requirements and all subsequent changes and modifications.
  • Act as liaison between the Military One Source in providing accurate and timely information to service members.
  • Coordinate and maintain spreadsheet of billing errors and track through completion and payment.
  • Assist in organizing and filtering contract information for quarterly audits.
  • Monitor the qualification categories of all memberships and track renewal names for accuracy and completeness.
  • Assist with DoD contract filing; box old files and prepare labels for new files.
  • Assist with opening DoD mail and mailing of checks for program.
  • Represent the company with a positive and professional demeanor.
  • Incorporate character values of caring, respect, responsibility, and honesty into the position.
  • Maintain effective working relationships with the National Headquarters Team.
  • Adhere to organizational policies and procedures.

Qualifications:

  • H.S. Diploma or equivalent required; some college preferred.
  • 2+ years experience working in office environment required.
  • Customer service experience preferred.
  • Experience with accounting software preferred.
  • Excellent written and verbal communication skills.
  • Highly proficient with using computer, Internet, Microsoft Office, and basic office equipment.
  • Detail oriented and excellent follow up skills.
  • Strong interpersonal/human relations skills and able to deal with a wide range of relationships and situations.
  • Able to present a professional and positive demeanor.
  • Highly self-motivated and able to prioritize and manage multiple tasks.
  • Strong organizational skills.
  • Able to adapt to change easily.
  • Able to work independently and in a team environment.
  • Able to maintain confidentiality of program information.
  • Able to successfully pass a background check.

 

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management

Location

Salary Estimator

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$53K
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Administrative Assistant - Accounting
Estimated Salary: $64K
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Job ID: 356392

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Staffing Agency | Recruiting Firm

STAFFING NOW® is one of the fastest growing administrative recruitment services and staffing agencies in the U.S. Staffing Now specializes in matching administrative professionals with the right temporary or full-time job opportunities with a variety of employers in all industries

Our staffing agency takes pride in building long term relationships with our employers and job seekers in order to fully understand their needs and goals. As one of the premier staffing and recruiting firms in the country, we have distinguished ourselves as a personable and professional firm. Our success is directly dependent on the success of our employers and job seekers so we strive to use our industry expertise to make the perfect match in staffing, recruiting and candidate placement. Visit our testimonials page to see what our satisfied employers have to say about Staffing Now's reputable services.

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