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IT Inventory Specialist at TALENT Software Services

IT Inventory Specialist

TALENT Software Services San Diego, CA Full-Time
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Job Summary: Talent Software Services is in search of a IT Inventory Specialist for a full time position in San Diego, CA. 

Position Summary: 
The IT Inventory Specialist is responsible for overseeing the flow of inventory into and out of the IT Department and processing all IT equipment purchases. This role is responsible for obtaining quotes, processing purchase requisitions, receiving and asset-tracking tasks, inventory management, asset disposal, invoice reconciliation and the RMA process.

Primary Responsibilities/Accountabilities:
  • Maintain sufficient safety stock of IT equipment in order to reduce delays with deployments and break/fix requests.
  • Maintain an accurate inventory of all IT Equipment. Ensure equipment is checked-in/checked-out and all IT equipment transactions are tracked in a ticket; Conduct periodic inventory audits to validate accuracy.
  • Research requested parts/products – types and availability, vendor selection, price comparison & customer communication.
  • Works with multiple vendors to place orders on IT equipment and services. Interface with various departments in the company regarding quote requests IT equipment.
  • Use IT knowledge to make recommendations on equipment orders in order to align with existing technologies, standards and best practices. Ensure orders are placed in a timely manner.
  • Entering quotes in purchasing system, reviewing & approving requisitions, requisition tracking and reporting; ensure purchase requisitions are accurate.
  • Reviewing recurring invoices for accuracy prior to approval. Work with vendors to review invoices and services. Ensure contract support and maintenance renewals are paid on time. for deployment
  • Picking up shipped items, matching received equipment to PO to packing slips, managing/tracking partial orders, tagging and logging equipment details into asset mgmt. system, cage placement, and creating ticket
  • Ensure all IT equipment has an asset tag. Ensure all IT equipment is entered in the electronic inventory system. Support the IT Department with ordering all IT Equipment. Support the IT Department in ordering software and office supplies. Assist with maintaining software licenses and installation file versions based on new orders.
  • Work with vendors and returning broken (RMA) or incorrectly ordered equipment.
  • Clean and restock, wipe & destroy, failed part/warranty follow-up, coordination and scheduling of disposal with disposal company.
  • Develop and maintain IT department system documentation materials (paper and electronic).
  • Attends meetings as required and participate on committees as directed.
  • Exemplifies and promotes the department's four key success factors: Positivity, Ownership, Efficiency and Transparency, when working with both internal and external customers
  • Performs other related duties as assigned

  • 2+ years of experience providing purchasing services in a high-volume environment
  • 2+ years of experience with managing inventory in growing environment
  • Good understanding of service level agreements and customer service best practices
  • Bachelor's degree
  • ITIL Certification
  • Inventory and Asset Management Software
  • IT Ticketing System

  • 2+ years using a ticketing system
  • 2+ years using an enterprise asset management system
  • Understanding of ITIL best practices
  • 3+ years in a regulated environment
  • Ability to communicate and interact successfully with a diverse community and to develop and maintain positive professional relationships with colleagues and staff members.
  • Attention to detail.
  • Creative thinking and problem solving.
  • Ability to capture and communicate the context of a situation.
  • Excellent oral and written communication skills, with focus in technical or instruction-oriented writing and in clearly communicating complicated concepts over the phone, in person and in writing.
  • Ability to work both independently and as a team member.
  • Ability to dig into and achieve understanding of a problem or request in order to offer the most appropriate possible solution.
  • Ability to work on multiple assignments with minimal supervision.
  • Accomplish the quality and quantity of work expected within set limits of cost and time
  • Plan own work; carry out assignments and capacity to "see the job through. "
  • Communicate with others effectively both orally and in writing in working out solutions to problems or questions relating to the work
  • Exemplifies and promotes the department's four key success factors: Positivity, Ownership, Efficiency and Transparency, when working with both internal and external customers

If this job is a match for your background, we would be honored to receive your application! 
Providing consulting opportunities to TALENTed people since 1987, we offer a host of opportunities including contract, contract to hire and permanent placement. Let's talk!

Recommended skills

It Inventory Specialist
Ticketing System
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