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Administrative Assistant

BCforward Florham Park, NJ Full-Time
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Administrative Assistant

BCforward is currently seeking highly motivated Administrative Assistant for an opportunity in Florham Park, NJ.

Title: Administrative Assistant

Location: Florham Park, NJ

Duration: 02 Months Contract

Job Description

Position Summary

  • Assist facility manager(s) in providing overall facility management (FM) services in our headquarters in Florham Park NJ. This requires oversite and managing various space types including general office, innovation center, team center and breakrooms.
  • Provide general overall FM services including regular monitoring of facility conditions. Work with FM's to handle routine property management operations, including procurement of property supplies and services, issuing purchase orders,
  • Managing services and supplies, small occupants projects and move requests and processing of accounts payable invoices. Key deliverables includes maintaining excellent relations with business unit occupants, property owners and other related parties to ensure overall satisfaction with their facilities.
  • Relationship Management - Time Spent on Task 40%
  • Develop, maintain and enhance relationships with business unit occupants and ensure appropriate follow up on facility services to insure completion of service.
  • Communicate and educate occupants on facility processes, policies and systems.
  • Communicate corporate policy direction on various operational areas to ensure compliance.
  • Provide direction/information to vendors, facilities staff and service providers as required ensuring excellent coordination/execution of work within occupant environment with minimal disruption.
  • Administrative Functions - Time Spent on Task 60%
  • Assist Facility Management Team with tactical planning for the team's goals and objectives.
  • Provide facility specific assistance to the project management team as needed or requested.
  • Manage and maintain small facility management tasks as assigned.
  • Assist and coordinate special events in support of the occupants as needed.
  • Provide support for meetings and conference room reservations as needed and directed.
  • Assist with the coordination and scheduling of maintenance activities and work orders.
  • Assist with budgetary requests, analysis and reporting.
  • Assist with researching, analyzing and reporting budget variances, work order's and SLA's.
  • Education/training
  • Associates degree preferred in business or building management, hospitality or customer service fields.

Years of relevant experience

  • 2+ years' experience with either Administrative Assistant, Facility Manager or Office Manager, Property Administration or related field.
  • Skills and knowledge
  • Superior customer service skills.
  • Ability to maintain professionalism always under stressful situations.
  • Ability to plan and manage work under time constraints
  • Ability to multitask and work with minimal direct supervision
  • Proficient in MS Office, and possess strong written, verbal and people skills, intermediate Excel skills.
  • Strong organizational skills and collaborative team management style
  • Experience with Work order system and tools preferred

About BCforward:

BCforward began as an IT business solution and staffing firm. Founded in 1998, BCforward has grown with our customers' needs into a full service personnel solutions organization. Headquartered in Indianapolis, Indiana, BCforward also operates numerous delivery centers across North America and India. We are currently the largest consulting firm and largest MBE certified firm in Indiana. Our uninterrupted growth has allowed BCforward to deliver uniquely configured IT staffing and project solutions for over years of catering to our customers' specific needs. BCforward currently maintains a team of over 5000 global resources. With our additional brand, Stafforward, together we have the capabilities to deliver services for a variety of industries in both public and private sectors which allows us to address your most challenging needs.

[ Link removed ] - Click here to apply to Administrative Assistant

[ Link removed ] - Click here to apply to Administrative Assistant

This posting is not an offer of employment. All applicants must be authorized to work in the United States and willing cooperate with a background check and drug screen, to the extent permitted by federal and local laws up to, and including, both criminal and financial reviews. The submission of intentionally false or fraudulent information in response to this job posting shall render the applicant ineligible for the position. BCforward is an equal opportunity employer. Any subsequent offer of employment shall be considered employment at will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 101950 when responding to this ad.


 

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