At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 100 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!   

We are currently seeking a highly motivated Administrative/Marketing Assistant to perform administrative and office support activities, and support the development and production of proposals, presentations, brochures, and other marketing collateral. This position will provide support to multiple people within the office. Responsibilities include, but are not limited to word processing, report formatting, filing, and telephone duties. Must be well organized, detail oriented, high energy, and responsive with excellent writing and proofreading skills. BS/BA degree and proficiency in Microsoft Office are required. Proficiency in desktop publishing software, such as InDesign, is preferred. 

 Responsibilities:

• Assist office staff with administrative needs
• Set up and maintain project files (electronic and hard copies)
• Assist with execution of contract documents
• Word process documents and produce reports as needed
• Schedule and book travel arrangements
• Schedule and maintain fleet vehicles
• Organize and plan office functions
• Schedule and coordinate internal and external meetings
• Coordinate invoices with project managers
• Process data and information
• Coordinate with marketing, administrative, recruiting, and accounting staff from other offices
• Distribute incoming mail and prepare outgoing mail and packages
• Field phone calls, receive, and direct visitors
• Onboard new staff members
• Coordinate lunch and learns
• Process expense reports and reconcile petty cash
• Order and maintain office supplies
• Log shop drawings, submittals, RFIs, and change orders  
• Coordinate and manage workflow according to project deadlines
• Edit specifications and technical documents
• Other duties as assigned

Required Qualifications:

• Bachelor’s Degree Required
• Ability to work overtime to meet project deadlines
• Self-motivated, confident, energetic, and creative
• Ability to meet tight deadlines
• Attention to detail
• Excellent organizational skills
• Ability to prioritize and multi-task 
• Effective time management skills
• Demonstrated written and oral communication skills
• Demonstrated ability to work independently and in a team
• Ability and willingness to work cooperatively with and in support of others
• Ability to maintain appropriate interpersonal relationships with employees, peers, and others
• Prior experience working in an engineering, architectural, construction, or similar industry
• High degree of discretion dealing with confidential information
• Proficiency with Microsoft Office (Word, PowerPoint, Outlook, and Excel), TEAMS, and Adobe Acrobat
• Minimum 1-3 years clerical or administrative experience

Preferred Qualifications:

• Proficient in desktop publishing software (such as InDesign, Illustrator, Photoshop)
• Proficient in business and technical writing and editing
• Proficiency with Microsoft Office software: Access and Project 
• Experience with Deltek Vision
• Experience working for an architecture, engineering, or construction firm

Benefits:

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer: Competitive salary, Leave accrual and paid holidays, Healthcare benefits, Group Life Insurance, as well as additional optional Life Insurance, Short and Long Term Disability Insurance, Flexible spending accounts for medical and dependent care reimbursement, 401(k) Retirement Plan, Tuition Reimbursement, Employee Assistance Program, Free parking. WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.