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  • San Diego, CA 92101

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Commercial Real Estate Property Manager

San Diego, CA

Posted 27 days ago

Job Snapshot

Real Estate - Property Mgt
Real Estate

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Job Description




Position Summary

Responsible for the management of the property management staff as well as to oversee a significant portfolio or property and to serve as a point person on third-party relationships. Oversees areas including the strategic, financial, and operational management of the portfolio. Manages in accordance with the company’s core beliefs and brand culture.

Job Duties - Essential Functions


  • Direct, coordinate, and exercise functional responsibility for property management business
  • Provide overall property management leadership through the development and interpretation of policies and programs, coordination of information flow and property management strategy
  • Provide direction and leadership to Property Management staff
  • Manage service providers to ensure top quality work is performed in compliance of the contract and in a timely manner.
  • Interface with other internal departments to ensure proper maintenance of buildings and customer satisfaction.
  • Enforce the terms and conditions of the lease, including court appearances/testimony as needed
  • Proactively resolve customer requests and issues.
  • Negotiate and facilitate contracts as required.
  • Resolve tenant relations issues to ensure their satisfaction
  • Perform regular property inspections with staff
  • Oversee construction projects with project manager, including approving construction contract and invoices
  • Ensure compliance with Property Management Policies and Procedures, codes, regulations, and governmental agency directives


  • Oversee the billing process including payment of invoices and disbursement of funds
  • Monitor cash flow and cash requirements to ensure efficient use of cash
  • Prepare necessary reports, annual budget, and other documents for owner in accordance with the management agreement Develop and maintain detailed property budgets and forecasts on property expenses and capital expenditures.
  • Support prompt collection of management fees and reimbursements to overhead
  • Develop and maintain detailed property budgets and forecasts on property expenses and capital expenditures.
  • Track budget variances and ensure smooth recovery process
  • Prepare monthly and year end CAM estimates and reconciliations.
  • Manage the year-end accounting process.
  • Monthly Reporting Specific
  • Manage accounts receivable to ensure timely collection of rent by following company policy for non-payment, and provide monthly accounts receivable comments.
  • Ensure all legal paperwork and actions are in process; works independently or with legal or accounting departments.
  • Review and provide approval for invoices; ensures all team approvals have been managed within their own established thresholds.


  • Direct responsibility for assigned team including annual appraisals and development plans.
  • Manage third-party service providers and engineering teams relating to customer satisfaction and operation of building. Ensures services and behavior comply with company standards.
  • Implement and manage portfolio wide special initiatives and projects. May include committee initiatives or contract management.

Minimum Qualifications - Education & Experience

  • 5+ years of experience in property/facilities management. Prior supervisory responsibilities required.
  • Excellent computer, communication, organizational and customer service skills, specifically excel and
  • Yardi or MRI experience necessary
  • Knowledge of property management and terminology
  • Inspection/verification of work (e.g., by vendors), go to site for after-hours emergencies when necessary
  • Real Estate license

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