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Surgery Scheduler at MSO - Texas Back Institute

Surgery Scheduler

MSO - Texas Back Institute Plano, TX Full-Time



Do you want to join an organization that invests in you as a(an) Medical Office Coordinator? At MSO - Texas Back Institute, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.


At MSO - Texas Back Institute, we want to ensure your needs are met. We offer eligible colleagues an attractive benefit package that includes medical, wellbeing, dental and vision benefits along with some unique benefits including:

  • Medical, Dental, Vision, Life Insurance and Flexible Spending
  • Paid Time Off (PTO) and Personal Leave
  • 401K (100% annual match - 3% to 9% of pay based on years of service)
  • Academic Assistance and Reimbursements for Tuition and Student Loans
  • Employee Discounts including Tickets, Retail, Mental Health Apps, Education Apps, Identity Theft Protection etc.
  • HomeAuto, and Pet Insurance
  • Employee Stock Purchase Program (ESPP)
  • Short Term Long Term Disability coverage
  • Adoption Assistance
  • Legal Benefits and lots more!

[ Link removed ] - Click here to apply to Surgery Scheduler

You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated Medical Office Coordinator like you to be a part of our team.

Job Summary and Qualifications

 Seeking a Surgery Scheduler - Admin Assistant for our Texas Back Institute practice who provides clerical expertise to ensure all patients receive high quality, efficient care. We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now.

What you will do in this role:


Obtains CPT and ICD-10 diagnosis codes and other clinical information as required for treatment of

the patient from practice staff; seeks assistance from practice and Facility Coders as determined

through practice and facility processes.

Prepares documentation for Notification of Non-covered Medicare Services or Advance Beneficiary

notices to patients and follows practice procedures to maintain this documentation.

Determines O.R. time needed for the procedure and works with Facility to ensure procedure is

scheduled, daily schedule is streamlined and arranges necessary anesthesia coverage, as determined

through Facility processes. Ensures all requirements for the procedure have been obtained and

confirmed with the Facility or other parties to include medical/imaging records and needed


Ensures scheduling packets are correct and timely.

Obtain patient face sheets from Insurance Verification to obtain necessary authorizations based on

insurance types.

Obtains authorization notes from Facility and scans into medical record or practice management


Collects necessary and appropriate physician and practice fees associated with the procedure.

Verifies/confirms physician is credentialed at the Center or Facility before scheduling the patient.

Ensures efficient coordination of provider clinic and Facility schedule which could include awareness

of provider’s schedule and coordination of provider time-out, travel, meetings, conferences and

continuing medical education.

Refers conflicts and procedural questions to Practice Manager or designee as they arise.

Attends required meetings and participates in committees as requested.

Cross-trains as back up to other business office positions as requested.

Performs other general duties as assigned.

Maintain surgery logs or other required practice or case tracking logs.


Supports and adheres to all company and practice policies and procedures.

Supports and adheres to HCA Code of Conduct, related Ethics and Compliance policies, and HIPAA


Supports and adheres to personnel policies and programs which specify privileges and

responsibilities of employment, including compliance with an adverse incident reporting system,

quality improvement program, patient safety initiatives, and risk management program.

Displays willingness to speak up about safety issues or change practices to enhance safety; asks for

help when needed; enhances teamwork; follows the safety literature/policies.


High school degree preferred


Minimum (1) year of experience in a medical office setting highly preferred. (i.e. ambulatory surgery

center, hospital, doctors office) preferred.


BLS may be required as per practice standard.


This job requires prolonged sitting, some bending, stooping and stretching. It also requires eye-hand

coordination and manual dexterity sufficient to operate a keyboard, computer, photocopier, telephone,

calculator, and other office equipment. Requires normal range of hearing/eyesight/voice projection to

record, prepare, and communicate appropriately. Requires occasional lifting up to 50 pounds. Work is

performed in an office environment. Work may involve dealing with angry or upset people and may be

stressful at times

Manual Dexterity Exposure to toxic/caustic/chemicals, detergents

Full range of body motion to

maneuver weight of patients

Exposure to extreme conditions (hot/cold)

Standing, walking Exposure to dust/fumes

Reach above shoulder Exposure to x-ray, electromagnetic energy

Repetitive arm/hand movements Exposure to high pitched noises

Color Vision Exposure to communicable diseases

Sight Acuity – far, near, depth


Exposure to blood borne pathogens

Push/pull weight of up to 50 lbs. Ability to work under stress, or in emergency


Carry up to 50 lbs. Other: _____________

Lift up to 50 lbs.

Sitting for long periods of time

Reaching, bending, stooping, kneeling,


Hear alarms/telephone/tape recorder

Sense of smell/taste


Organization – Proactively prioritizes needs and effectively manages resources and time.

Communication – Communicates clearly, concisely and professionally.

Analytical Skills – Demonstrates ability to critically evaluate and appropriately act upon information.

Customer Orientation – Establishes and maintains long-term customer relationships, building trust

and respect by consistently meeting and exceeding expectations.

Decision Making – Identifies and understands issues, problems, and opportunities; compares data

from different sources to draw conclusions; uses effective approaches for choosing a course of

action or develops appropriate solutions; takes action that is consistent with available facts,

constraints, and probable consequences.

Contributing to Team Success – Actively participates as a member of the Center’s team to move the

team toward the completion of goals.

Policies & Procedures – Articulates knowledge and understanding of organizational policies,

procedures, and systems.

PC Skills – Demonstrates proficiency in Microsoft Office (Excel, Word, Outlook) applications;

knowledge of, or ability to learn, AdvantX – Accounts Receivable System, Smart, HOST and other

systems as required. Demonstrates ability to type on PC keyboard.

Technical Skills – Knowledge of surgical procedures and equipment; commercial, Medicare,

Medicaid, HMO/PPO, Tricare insurance operation procedures; and medical terminology.

[ Link removed ] - Click here to apply to Surgery Scheduler is skilled in physician employment, practice and urgent care operations. We are experts in hospitalist integration, and graduate medical education. We lead more than 1,300 physician practices and 170+ urgent care centers. We are HCA Healthcare’s graduate medical education leader. We provide direction for over 260 exceptional resident and fellowship programs. We focus on carrying out value-added solutions. These solutions help physicians deliver patient-centered healthcare. We support HCA Healthcare's commitment to the care and improvement of human life.

HCA Healthcare has been named one of the World's Most Ethical Companies by Ethisphere Institute for over a decade.  In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Medical Office Coordinator opening. Qualified candidates will be contacted for interviews. Submit your resume today to join our community of caring!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Company Description:

HCA Healthcare is a collaborative healthcare network, driven by physicians, nurses and colleagues helping each other champion the practice of medicine to give people a healthier tomorrow. With a comprehensive network of more than 270,000 people across approximately 1,800 care facilities, our scale enables us to deliver great outcomes for our patients, provide superior nursing care and be a preferred place for physicians to practice medicine. We never stop in our pursuit of insights and care advances based on the knowledge and data we gain from approximately 30 million patient encounters a year. Every day, we raise the bar to improve the way healthcare is delivered, not just in our facilities, but everywhere. We’re committed to improving more lives in more ways, and above all else, we are committed to the care and improvement of human life.

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