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College Assistant - Ph.D. Program in History at CUNY

College Assistant - Ph.D. Program in History

CUNY New York, NY Full-Time
College Assistant - Ph.D. Program in History

Job ID

25126

Location

Graduate Center

Full/Part Time

Part-Time

Regular/Temporary

Regular

**GENERAL DUTIES**

- Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

- There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

- Maximum tenure for any employee in this hourly position is 1040 hours per year.

- Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

- Types letters, memoranda, charts, and similar materials.

- Acts as cashier.

- Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

- Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

- Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

- Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

- May operate computers, computer software, and other electronic equipment in performing assigned tasks.

**CONTRACT TITLE**

College Assistant

**FLSA**

Non-exempt

**CAMPUS SPECIFIC INFORMATION**

The College Assistant for the Ph.D. Program in History will provide administrative support to the Assistant Program Officer (APO) and the Executive Officer (EO) of the Program. The College Assistant will work 20 hours per week. Under the APO's supervision, the College Assistant's duties will consist of, but not be limited to, the following:

-Assist in the improvement of alumni outreach and relations

-Co-coordinate admissions data

-Maintain the program's social media presence

-Process documents for reimbursement/payment, tracking budget and acting as liaison with Business Office to coordinate all purchasing and payments

-Perform standard office work including filing, answering phones and ordering supplies

-Handle AV, catering, and facilities requests, along with other special event help

-Be available to students and faculty on in-person office days

-Maintain address information for all students and faculty members within the History program

-Other duties and special projects as assigned by the APO, EO or DEO.

**MINIMUM QUALIFICATIONS**

- Must demonstrate sufficient skills to perform the duties of the assigned tasks.

**OTHER QUALIFICATIONS**

-Bachelor's and/or Master's Degree

-Good communication and interpersonal skills

-Accounting, finance or bookkeeping related experience and/or education

-One year of office/administrative experience

-Excellent computer skills, including a high degree of proficiency in Excel, Outlook, Adobe Pro.

-Ability to work independently and carry out a variety of tasks with above average problem-solving capabilities

**COMPENSATION**

$20.00 - $21.00 per hour

**BENEFITS**

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

**HOW TO APPLY**

Please click on "Apply for Job" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume, cover letter and contact information for three (3) professional references (name, title, organization, phone number, and email). Please upload all documents in Word or PDF format.

**CLOSING DATE**

Open until filled

**JOB SEARCH CATEGORY**

CUNY Job Posting: Support Staff

**EQUAL EMPLOYMENT OPPORTUNITY**

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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