Title: Administrative Assistant

Location: Dallas, TX

Lucas Group ID: 1566929

Our client is currently seeking a strong Administrative Assistant that would support the Chairman's Executive Assistant at a well-known Commercial Real Estate company. This is a highly visible and vital position to their organization, so the utmost professionalism is required in order to be successful in this role. If you are looking for a rewarding career helping to support one of the best real estate executives then we highly encourage you to apply. 

Duties & Responsibilities: 

• Working with the Chairman’s Executive Assistant to coordinate and schedule personal and professional appointments 
• Assisting with research and preparation of materials and information for meetings/travel 
• Assisting with reservations/transportation/accommodations for both personal and business travel
• Receiving correspondence and mail, directing, logging or flagging as appropriate 
• Creating and maintaining files and records for historical/informational reference 
• Receiving and logging all invitations/contribution requests to be presented at the weekly scheduling meeting 
• Assisting with lunch and coffee as needed
• Greeting guests 
• Answering phones, maintaining phone log, placing calls as directed by Chairman
• Maintaining business and personal contacts
• Maintaining documents reflecting personal data
• Archiving and downloading personal photos
• Ordering all personal items
• Preparing reports as requested  
• Communicating with various household staff members
• Participating in weekly scheduling meetings

Skills & Qualifications: 

• Bachelor’s degree preferred 
• 5+ years administrative experience and 5+ years supporting an executive  
• Excellent written and verbal communications skills 
• Excellent project management and organizational skills 
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines 
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Access) and Internet Explorer 

Ability to: 

• Maintain a high level of confidentiality 
• Work well with executives and staff 
• Use initiative and maintain a firm sense of responsibility 
• Work with little direct supervision