Administrative Assistant - Seasonal

At the City of Atlanta, we are passionate about building and improving our community.  Our police officers, firefighters and building inspectors keep our citizens safe. Our Public Works staff keeps our City clean and helps maintain, build and improve our City’s infrastructure.  Our City planners help envision and shape future City growth. Our Parks & Recreation professionals enhance our quality of life. 

Our engineers help keep our drinking water clean, the largest airport in the world (by passenger volume) operating and our buildings maintained.  Along with the host of Finance, Procurement, and Human Resources professionals whose support is vital, we are the City of Atlanta!   If you are seeking a meaningful role where you can make a real difference improving and growing our City, we welcome you to explore the job opportunities we have to offer.

Posting Expires: October 16, 2023

Salary: $15.00/hour

This is a seasonal/temporary position

General Description and Classification Standards

Provides varied administrative and clerical services to an assigned department. May supervise administrative   support staff, temporary employees, or interns.  Prepares, reviews, distributes, and. or files routine   correspondence, memoranda, letters, and reports; attends staff and other meetings and takes notes or minutes. 

Plans and/or coordinates meetings within department or across departments. Carries out special projects of an   administrative or office operations nature.  Answers calls, responds to general phone, email, or written inquires.  Relays messages; receives, processes, and distributes mail. Maintains department records and files. 

Supervision Received

Works under very general supervision. May work independently or with other workers with responsibility for   completion of assigned tasks.

Essential Duties & Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

Composes and prepares routine correspondence, letters, memoranda, applications, reports, and other   documents.   Collates, binds, and stores computer generated reports. Transcribes tapes and/or notes from meetings into  prescribed format.  Prepares budget documents as directed; researches past expenses and projected costs to support budget   preparation.    Completes requisitions for purchases and submits for appropriate approval.

Handles incoming inquiries and requests; answers the telephone; routes and returns telephone calls; Composes and sends routine correspondence, applications, forms and reports.  May coordinate calendar events to include planning/scheduling appointments, meetings, and interviews; updates on a regular basis; contacts parties involved, as appropriate.  Examines reports, other draft material, purchase orders, vouchers, and permit applications for errors; corrects   errors before producing final copy.  Identifies equipment or office material deficiencies; sends requests for repair, maintenance, or replacement of   equipment; orders new supplies. 

Decision Making

Uses independent judgment in routine and non-routine situations. Coordinates calendar events and purchases   materials and supplies for office.

Leadership Provided

Routinely provides work group leadership, guidance, and/or training to less experienced staff.

Knowledge, Skills & Abilities --This is a partial listing of necessary knowledge skills, and abilities required to   perform the job successfully. It is not an exhaustive list.

Knowledge of administrative and office management procedures and methods; some knowledge of department   structure and operations.   Skill in communicating and interacting with supervisors and other staff members; in using standard office   software, e.g. Word, Excel, PowerPoint; in using specialized office data systems; in building effective   relationships within the organization and with outside contacts.  Ability to compile, organize, prepare, and maintain an assortment of records, reports and information.