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Company Contact Info

  • New York, NY 10006
  • Addison Group-HR/Admin
  • Phone: 646.385.7877
  • Phone:: 201-333-0973

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Administrative Assistant

Addison Group • New York, NY

Posted 27 days ago

Job Snapshot

Contractor
$55.00/Hour
Other Great Industries
Admin - Clerical

Job Competition

75+

Applicants

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Job Description

IND 001-001
Administrative Assistant   

Pay Range:
$18-25 

Start Date: 
June 3rd 

JOB TASK: Supporting multiple associate level attorneys. May be assigned to work with and provide support to junior associates as a member of the Associate Resource Team 

Responsibilities:

  • Act as a liaison between attorneys and other departments throughout the Firm
  • Request and follow-up on conflict checks, open new client matters and submit electronic approvals, as needed
  • Create, edit and process client bills as applicable
  • Coordinate audit response letters
  • Enter, proofread and finalize diaries  
  • Create, format, edit, proofread, compare, print, scan and photocopy documents in Word, Excel and PowerPoint; prepare faxes, PDFs and duplicating  
  • Heavy calendaring in Outlook as required by assignment; manage contacts lists and send invitations. Act as a proactive gatekeeper of attorneys’ calendar and time
  • Screen internal and external correspondence, emails, memos, and reports as required by assignment; assess priority and distribute in a timely manner  
  • Answer phones; take and communicate accurate messages with appropriate urgency and follow up as necessary, route calls to appropriate legal and non-legal staff members    
  • Arrange, coordinate and organize travel with support from onsite agents and the online travel booking tool
  • Prepare and submit expense reports and reimbursements
  • Create and maintain case lists
  • Manage conference room reservations; organize services/set ups, advise building’s lobby desk of visitors

Dress Code: business professional

Software/computer skills needed:  MS Office skills are needed

Job ID: BHJOB25129_402084
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