Operations Coordinator to COO (Associate Director, Operations), Correctional Health Services, (8a-4p), Trailer 2

NYC Health + Hospitals is the largest public health care system in the nation. We are a network of 11 hospitals, trauma centers, neighborhood health centers, nursing homes, post-acute care centers, and correctional health services. We are a home care agency and a health plan, MetroPlus. Our health system provides essential services to 1.4 million New Yorkers every year in more than 70 locations across the city's five boroughs. Our diverse workforce of more than 42,000 employees are uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible. Visit us at nychhc.org and stay connected on facebook.com/nycHHC or Twitter@hhcnyc.

NYC Health + Hospitals/Correctional Health Services is one of the nation's leading correctional health care systems in quality of and innovations to care, and access from pre-arraignment through compassionate release. In-jail services include medical, nursing, mental health, substance use treatment, social work, dental and vision care, discharge planning, and reentry support. In addition to providing direct patient care in the jails, CHS leverages the resources of the nation's largest municipal health care system to help discharged patients successfully return to their communities. CHS is also a pivotal partner in New York City's criminal justice reform efforts.

Job Description

Position Description

Under general supervision, with latitude for independent judgment and initiative, assists in the planning, organizing, controlling and coordinating of administrative and office operations in various organizational settings and modalities in the delivery of business and management support systems, health care and patient support systems. Due to the nature of the role, the executive secretary will have access to confidential information and must deal discretely and appropriately with all information concerning for others.

Preferred Skills:
•High degree of professionalism, courtesy, strong work ethic, integrity, regard for confidentiality and ability to work with discretion on sensitive matters
•Strong written and verbal communication skills.
•Knowledge of operational health care policies and programs utilized in health care settings
•Detail-oriented and strong organizational and follow-through to coordinate work plans, prioritize assignments and meet deadlines
•Ability to adapt to new situations, collaborate with team members, and work under pressure with minimal supervision, when necessary.
•Ability to develop reports and analysis

Detailed Task
•Maintaining COO's calendar by scheduling appointments and meetings.
•Maintains office services by organizing office operations and procedures, preparing organizational charts, controlling correspondence, designing filing systems, reviewing and approving supply requisitions.
•Acts as a liaison between the Department of Operations and Human Resources
•Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the department.
•Performs data entry, reviews departmental information for accuracy and initiates procedures to resolve deficiencies.
•Monitor and order office supplies | Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
•Organizing and scheduling maintenance services to keep the office clean and safe and ensure everything is in good working order.
•Answer phones and greet visitors, directing them to relevant staff.
•Other duties as assigned.

Minimum Qualifications
1. A Master's degree from an accredited college or university in Business Administration, Engineering or Social Sciences, Health Care Specialization, Physical Sciences or related discipline and four (4) years of progressively responsible administrative, managerial and/or consultative experience and background; or
2.A Baccalaureate degree from an accredited college or university in disciplines, as listed in "1" above, and five (5) years of progressively responsible administrative, managerial and consultative experience and background; or
3.A satisfactory equivalent combination of training, education and/or experience. However, all candidates must have a minimum of a Baccalaureate degree in disciplines, as listed in "1" above.

If you wish to apply for this position, please apply online by clicking the "Apply Now" button or mail your resume, noting the above Job ID #, to:

NYC Health + Hospitals / Correctional Health Services
Talent Acquisition
Human Resources Department
55 Water Street, 18th Floor
New York, NY 10041
Attn: Talent Acquisition

If applying online, please include your cover letter in the same file attachment with your uploaded resume.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs