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Staffing Coordinator - Full Time Night Shift job in Gainesville at Northeast Georgia Health System, Inc

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Staffing Coordinator - Full Time Night Shift at Northeast Georgia Health System, Inc

Staffing Coordinator - Full Time Night Shift

Northeast Georgia Health System, Inc Gainesville, GA (On Site) Full-Time
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Work Shift/Schedule:

12 Hr Evening - Morning

Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

About the Role:

Job Summary

Coordinates daily staffing for the organization as directed. Processes patient classification; distributes reports; maintains appropriate records. Balances nursing unit schedules prior to official approval and posting. Monitors needs for nursing areas and consults with Director/Managers to post bidshifts and premium incentive shifts. Supports Administrative Nursing Supervisors by placing phone calls and posting shifts for last minute critical staffing needs. Monitors open shift management system to be sure adequate shifts are posted to meet needs. Maintains daily assignments for IVT. Tracks CVL/PICC data and other data as directed to assist with overall planning of resource management. Accepts, logs and communicates all call outs for the nursing areas. Assist with obtaining staff for needs in all areas including ER. Accurately makes changes to the schedule to reflect actual staffing. Marks OT shifts, incentive shifts and agency shifts in schedule to facilitate appropriate decision making related to staffing patient care areas.  

Minimum Job Qualifications

  • Licensure or other certifications:

  • Educational Requirements: High School Diploma or GED.

  • Minimum Experience: Experience in a health care setting.

  • Other:

Preferred Job Qualifications

  • Preferred Licensure or other certifications:

  • Preferred Educational Requirements: Business coursework desired. LPN preferred.  

  • Preferred Experience: Experience with staffing coordination.

  • Other:

Job Specific and Unique Knowledge, Skills and Abilities

  • Good computer skills, Typing 50--60 wpm

  • Good interpersonal and communication skills

  • Ability to conduct educational presentations

  • Knowledge of nursing schedules and ability to see big picture with staffing

Essential Tasks and Responsibilities

  • Coordinating daily staffing in the nursing units; manages per diem and agency staff; works collaboratively with the unit Managers to achieve a well rounded well balanced schedule in collaboration with the nursing administrative Supervisors. Monitor nursing master schedule for balanced staffing monthly in a timely manner.

    Daily reviews scheduled staff and actual staff for the facility for all shifts

    Reviews and monitors staffing sheets for nursing departments daily. Post any change to the schedule based on daily staffing sheets, emails, phone calls, or single zone reports. Daily reviews staffing sheets to verify staff for next 24 hours.  Plans ahead in relation to needs for overflow units and staffing as well as staffing needs for next 24 hours. Documents on the time sheets daily: verification of the 7-3 staff, any staffing adjustments, and cancellations/additions of prn or agency staff in coordination with the Administrative Nursing Supervisor. In coordination with the Director, Clinical Resource Management and the Adm. Nursing Supervisor or designee, cancels excess staff by: canceling agency staff per contract, canceling overtime employees and/or canceling incentivized staff, canceling PRN. Attends bed meetings daily for staffing and bedding report and monitors daily census and acuity and adjusts staffing appropriately. When staffing needs are identified, monitors the use of per diem/agency staff. Consistently keeps the Resource Pool Manager informed of staffing situation and needs. Coordinates placement staff by utilizing PRN staff, reassigning staff nurses. Works with Staffing/Agency coordinator to maintain current files on all agency employees with documentation required by facility policy and regulatory agencies. Responsible for monitoring usage of overtime and agency per budget: ensures that the monthly agency payroll reflects accurate use and that the usage and cost of agency is pro-rated and distributed to the appropriate departments.

    Timely enters all changes to the schedule to meet the required timeline for clean data to transition to QuadraMed and other systems. In conjunction with the Resource Pool Manager, assists with agency personnel’s performance appraisals (including skills checklist). Ensures that all NGHS policies relating to attendance are enforced. Maintains records to insure that all certifications, licensures, and employee physicals are current at all times. Participates in interviews of prospective employees as needed.

  • Monitors Quadramed Recommended Staffing. Daily monitors patient classification. 

    Monitors number of discharges, additions/deletions to staff, and requests regarding prospective staffing for upcoming shifts. Monitors daily census and recommended staffing for projected staffing needs for the next shift and next 24 hours. Proactively posts shifts needed based on recommendations and core staffing numbers.  Work collaboratively with unit leadership to obtain needed resources to meet the patient needs including, but not limited to direct care staff, non direct care staff and medical observers.

  • Monitors Concerro Bidshifts. Monitors BS request and posts/awards/inactivates shifts based on recommended staffing needs of each nursing unit. Consults with unit mangers to identify critical needs and posts premium BS as directed by Management staff in Clinical Resource management division.  

  • Reviews staffing data at the division level; shares observation with leadership staff and follows through with corrective action as directed.  

  • Maintains IVT daily assignment log.

  • Assists with compilation of IVT activity monthly and other data reports needed to assist with determination of workload and staffing resources needed.  

  • Monitors, collects, collates and distributes other staffing statistics and data as requested to assess overall staffing needs of the nursing areas including, but not limited to Workload by unit and day of week; Call outs by unit, shift, skill and day of week; Bed turnover data by unit; Actual staffing by shift and day of week. Participated in projects related to resource management and staffing.

  • Assists the Agency coordinator with processing of agency staff including, but not limited to, orientation, maintenance of files, and payroll functions.  

  • Performs other duties as assigned.

Physical Demands

  • Weight Lifted: Up to 20 lbs, Frequently 31-65% of time

  • Weight Carried: Up to 20 lbs, Frequently 31-65% of time

  • Vision: Heavy, Constantly 66-100% of time

  • Kneeling/Stooping/Bending: Occasionally 0-30%

  • Standing/Walking: Frequently 31-65%

  • Pushing/Pulling: Occasionally 0-30%

  • Intensity of Work: Constantly 66-100%

  • Job Requires: Reading, Writing, Reasoning, Talking, Fingering

Working at NGHS means being part of something special: a team invested in you as a person, an employee, and in helping you reach your goals. 

NGHS: Opportunities start here.

Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Recommended Skills

  • Administration
  • Clinical Works
  • Communication
  • Corrective And Preventive Action (Capa)
  • Decision Making
  • Health Care
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