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Fleet Permit Specialist

The CSI Companies Castleton Full-Time
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The CSI Companies is actively seeking a Fleet Permit Specialist for our client located in the Indianapolis, IN area.

The CSI Companies understands that an attractive benefits package is important for recruiting above-average candidates. While on contract, we offer a benefits package that includes weekly pay, direct deposit, multiple healthcare plans (Vision, Dental, Disability options, Holiday Pay, & Paid Time Off) if eligible.

We are looking for someone who is available to work the following hours:

  • Mon- Fri 8 am - 5 pm


Under general supervision, the IRP/Permits Operations Specialist provides administrative support services between the two functions within the Fleet Vehicle Operation in order to manage new equipment and the annual renewal process for our clients.

  • This position is responsible for processing and completing annual permit renewals and IRP renewals while delivering support through phone, email, express mail and first class mail.
  • This position is highly detail oriented and requires the ability to manage time efficiently.
  • The candidate must have strong organizational skills to be able to multitask effectively and to ensure proper follow-up with both the internal and external clients.


  • Process vehicle annual permit renewals for applicable clients during scheduled renewal periods by state, online or manual completion of renewal paperwork and mailing to state, distribution of permits via express mail or electronically via e-mail.
  • Successfully complete the annual IRP renewals for applicable clients during scheduled renewal periods by state.
  • Analysis of vehicles for renewal for approval by customer upon confirmation of current fleet inventory.
  • Creation of pre-bill to obtain renewal funds prior to actual submission.
  • Online or manual completion of renewal paperwork and mailing to state.
  • Cab card distribution upon receipt.
  • Manage ad hoc tasks associated with new equipment, replacement plates, etc. associated with IRP customers or new permits as assigned by Customer Success.
  • Ensure timely updating of renewal and/or ad hoc work for IRP and Permits on available data trackers as provided by management.
  • Other duties as identified by management


  • High School Diploma/GED at minimum. Some college preferred 
  • 1 Year Customer Service experience.
  • Intermediate knowledge of Microsoft Excel and Adobe
  • Experience with vlookups and mail merging a plus
  • Strong attention to detail and ability to converse with personnel at various state agencies to influence desired outcomes 

Skills required

Customer Service
Operate Cash Register
Identify Customer Need
Resolve Customer Issue
Retention Management
Help Customer
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About The CSI Companies
At The CSI Companies, we provide comprehensive staffing solutions to companies nationwide through our four specialty divisions:

• CSI Financial
• CSI Healthcare IT
• CSI Professional
• CSI Tech

In 2010, The CSI Companies became a part of Recruit Global Staffing, active in Asia, Europe, North America and Oceania. Recruit Global Staffing is a leading global HR service provider, part of Recruit Holdings Co., Ltd. As a member of the Recruit family, we can extend the benefits of global recognition and universal resources to our valued clients and candidates.

We have kept our promise to provide national staffing and local support since our doors opened in 1994. Our national reach lets us provide you with the best staffing solution at your exact point of need, no matter your location. Today, we remain one of the fastest-growing recruiting firms in the nation.

CSI Gives Back

At CSI, we extend our community contribution beyond providing candidates with flexible job opportunities and connecting clients with top-tier talent. Through our local support commitment, we partner with organizations near and far to meaningfully impact the lives of those in need.

What began as a sponsorship of community events has flourished into a full-fledged social responsibility initiative that spans fundraisers, volunteerism, board membership, and cherished partnerships with local and national philanthropic organizations.

CSI Gives Back is the heart of The CSI Companies.

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