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External Engagement Coordination Partner at Hoffmann-La Roche Ltd

External Engagement Coordination Partner

Hoffmann-La Roche Ltd Vienna, VA Part-Time
The Position

We are looking for you to join Roche and our Roche Services & Solutions Center in Budapest.

At Roche, 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity, and diversity. We believe every employee makes a difference. We are passionate about transforming patients' lives. We are courageous in both decision and action, we believe that good business means a better world.

And as Roche Services & Solutions Network (RSS) we are fully committed to enable our R&D Network to transform the way they operate to ultimately focus on patients and deliver what patients need next.

We are continuously expanding, looking for new talents to join our transforming Services & Solutions Center. We offer a flexible working framework (1 office day/week on average) and provide fully remote working conditions (even after the pandemic situation).

Your health and safety is of paramount importance to us, therefore we are currently conducting web-based interviews and our onboarding process is also running in a virtual setup.

Who you are:

As an External Engagement Coordination Partner you will provide operational support to one of the core R&D Network - Product Development & Medical Affairs (PDMA) - in the very key area of Healthcare Professionals engagements, Patient Partnership (PP), and Grants, Donations and Sponsorships (GSDs) for Healthcare Organizations (HCOs) and Patient Organizations.

As a team member of the External Engagement Excellence team, in the role of Engagement Coordinator, you will actively drive and support in the E2E Process Oversight, Improvement, Monitoring and Execution. For the contracts within your responsibility you will ensure that all Healthcare Professional (HCP) and Patient related engagements contracting work and work related to GSD requests for HCO/Patient organizations are effectively and efficiently managed and related transfers of value are executed on time and in high quality.

Your day to day responsibilities are:

* Interaction with external stakeholders, including the sensitive patient community and the business critical relationships with the HCPs

* Carry out the E2E process of HCP/and Patient engagements (Supports PDMA team and internal involved stakeholders in preparation, execution, monitoring of all engagement types)

* Carry out the E2E process in execution, monitoring and reporting of Grants and sponsorships; coordinate cross-functional GSD relationships and ensure end-to-end GSD process management

* Responsible to track and provide support to the affiliate, contract, HCO and Legal, and Procurement Teams, along the entire process for all types of engagements and GSDs

* Support the team in inspections and audit documentation preparations

* Ensure financial compliance and correct accounting treatment of activities, e.g. ensuring transactions are posted to the correct sustainability relevant accounts to ensure Roche Transparency & Sustainability Reports are correct

* Liaise with internal stakeholders to support the contract, procurement, HCO and Group Legal teams

* Responsible for acting in line with legal, regulatory and company standards and codes of practice (such as Roche Code of Conduct)

What can you bring to our team:

* minimum a Bachelor degree

* At least 2-3 years of practical experience in contracting for external engagements including newly implemented MyBuy tool, SAP, MDMS and other affiliate approval tools, GSD, iHCP.

* experience of HCP and Patient engagements as well as GSDs is a plus including a good knowledge of the compliance, procurement, finance and accounting environment

* Conscientiousness: attention to detail and robust focus on managing delivery

* Knowledge of compliance, legal and financial processes and systems

* Experience of working in a complex matrix environment and successfully delivering outcomes

* Appropriate knowledge of agile methodologies (e.g. scrum, design thinking, lean etc.) and capability of applying them depending on the context and need to generate impact

* EmpathyHigh ethical standards to tune in to the needs and concerns of different people, including people from different backgrounds, cultures and situations

* Drive: to capacity to keep the ultimate goal in mind while combining persistence and flexibility in striving to achieve this goal

* Ability to tackle various tasks at once

In exchange we provide you with:

* Development opportunities: Roche is rich in learning resources. We provide constant development opportunities, free language courses & trainings, the possibility of international assignments, internal position changes and the chance to shape your own career.

* Excellent benefits & flexibility: competitive salary and cafeteria package, annual bonus, Private Medical Services, Employee Assistance Program, All You Can Move Sportpass, coaching / mentoring opportunity, buddy program, team buildings, holiday party. We also ensure flexibility, to help you find your balance: home office is a common practice, and its conditions can be tailored for employees according to needs. We create the opportunity for freedom in working, where your corporate and private life coexist in harmony.

* A global diverse community, where we learn from each other. At Roche, we cooperate, debate, make decisions, celebrate successes and have fun as a team. Our leadership is very focused on people, creating a strong, inclusive culture, so you always have the chance to share your opinion.

Explore more career opportunities in our truly global Roche Services and Solutions organization. You can find more information here: [ Link removed ] - Click here to apply to External Engagement Coordination Partner />


Who we are

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we've become one of the world's leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

The Roche Services & Solutions as well as People Support Solutions organisations located in Budapest provide end-to-end business solutions for Finance, Procurement, IT, Communications, People & Culture (Human Resources) and beyond to our Roche colleagues across the EMEA region. Today Roche employs altogether around 1400 employees in Hungary.

Roche is an Equal Opportunity Employer.

Recommended Skills

  • Accounting
  • Agile Methodology
  • Attention To Detail
  • Auditing
  • Conflict Management
  • Contract Management
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