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Executive Assistant at Kforce Finance and Accounting

Executive Assistant

Kforce Finance and Accounting New York, NY Contractor
Competitive
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RESPONSIBILITIES:

Kforce has a client that is seeking a Executive Assistant in Manhattan, NY. What you'll be doing: You will provide administrative support to senior leadership in the Customer Experience Organization. You will coordinate, assist with and ensure office efficiency for a digital department through high level administrative support that often requires exercise of discretion, judgment and negotiation. Responsibilities:
  • Manage and maintain a heavy executive calendar, scheduling meetings and appointments with internal senior leadership, and executive offices of our partners - at times through independent decision-making based on knowledge of standard operating procedures
  • Act as a gatekeeper and scrutinize all requests to ensure time efficiency
  • Proactively review movements and be able to pivot accordingly with limited direction
  • Arranging travel and hotel accommodations, as necessary
  • Performing routine administrative functions such as responding to inquiries with standard letters, email, etc. and arranging meetings and conferences
  • Organizing and coordinating office operations/organization; overseeing and managing the provisioning of supplies, equipment and services that enable the staff to perform their jobs efficiently and effectively
  • Establishing and communicating procedures used in day-to-day operations and making revisions as appropriate; This includes processing departmental expenses and limited budget oversight
  • Screening telephone calls and greeting visitors, ascertaining who can be redirected to managers or others; Bringing urgent issues for action to supervisor's attention
  • Developing processes for electronically maintaining departmental records and other important documents
  • Safeguarding highly confidential information

REQUIREMENTS:

  • Bachelor's degree or 1 or more years of work experience
  • Five or more years of experience in an Executive Assistant role supporting top senior level executives
  • Experience working in a fast-paced, deadline-oriented environment
  • High level of proficiency in GSuite, Word, Excel and PowerPoint
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Recommended skills

Coordinating
Decision Making
Leadership
Communication
Scheduling
Negotiation
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