LEGAL SECRETARY III - Range NON / 13

Salary: $28.01 - $35.71 Hourly

Location : Anchorage, AK

Job Type: Regular / Full Time

Job Number: 2024-00650

Department: Municipal Attorney

Division: Civil Law

Opening Date: 07/26/2024

Closing Date: Continuous

Job Information

Open to the general public and any current Municipal employee.

This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.

DEPARTMENT: Municipal Attorney - Civil Law Division
HOURS OF WORK: Monday through Friday; 8:00 a.m to 5:00 p.m.
LOCATION: City Hall; 632 W. 6th Avenue
Example of Duties

Assist attorneys during the with daily court case management tasks. Secretaries are responsible for formatting and finalizing various legal documents filed with courts of all levels; data-entry and case management; communicating with various officials and individuals over phone and email; processing incoming/outgoing legal documents; scanning, filing, faxing; coordinating case-related attorney travel; and other duties as assigned. Secretaries in this department work on time-sensitive, confidential, and sometimes-high profile legal work ranging from legal advice to complex court litigation. This position would also be trained in the Municipal Impounds department, in providing information to the public regarding impounded vehicles. Perform other related duties as assigned.
Minimum Qualifications / Substitutions / Preferences

High school diploma, GED, or equivalent and five (5) years of experience in legal office practices and procedures, legal research, court processing procedures, and automated and manual record keeping systems, one (1) year of which must have been at the level of Legal Secretary II with the Municipality of Anchorage or the equivalent elsewhere.

OR

Associate's degree in Criminal Justice, Paralegal Studies, or similar discipline and three (3) years of experience in legal office practices and procedures, legal research, court processing procedures, and automated and manual record keeping systems, one (1) year of which must have been at the level of Legal Secretary II with the Municipality of Anchorage or the equivalent elsewhere.

Alaska Public Safety Information Network (APSIN) certification within 30 days of hire.
Additional Important Information

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

All required certifications and licenses must remain current for the duration of employment.

Military Service Interview Preference:
Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual's command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process: Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. Note: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at .

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Standard Time.

The MOA is an EO and AA employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at

(907) 343-4571

.

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

Health / Medical Benefits:

• Medical/Dental/Vision/Audio
• Life Insurance
• Dependent Life Insurance
• Short Term Disability
• Long Term Disability
• Flexible Spending Accounts - Health and Dependent Care
• Health Savings Accounts

Retirement:

• State of Alaska Public Employee Retirement System (PERS) Program
• 401(k) and 457 Savings Plans

Employer Paid Benefits:

• Employee Assistance Program
• Paid Leave Plan
• 13 Paid Holidays

For an overview of our medical benefit package go to

01

In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).
Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.

If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.

Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

• Yes
• No

02

Which of the following best describes your level of education as it relates to this position?

• None/less than High School
• High School Diploma / GED / Equivalent
• Associate's Degree or higher in Criminal Justice, Paralegal Studies or similar discipline

03

How many years of clerical or office experience in a legal or law enforcement environment do you have?

• 3 years or more
• 3 yeare to 5 years
• 5 years or more

04

Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.

Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

05

How many years of experience do you have in civil law?

• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years or more

06

Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response.

Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.

07

Please describe additional, relevant paid or unpaid work experience that demonstrates your ability to perform the tasks and duties of this position to include approximate number of hours per week. Examples of such work experience may include volunteer work or other extracurricular work (including in high school or college), as well as paid or unpaid work performed for tribes and/or tribal, cultural, community-based, philanthropic religious, spiritual, professional, or social organizations.

Required Question