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Assistant to the Dean at Marquette University

Assistant to the Dean

Marquette University Milwaukee, WI Full-Time
Posting Details

Position Information

Posting Number 201103421 Position Title Assistant to the Dean State Wisconsin Employment Status Full Time Position Status Regular If Limited Term (End Date of Assignment, Project, or Grant) Position Type Staff Position Overview

Provide broad support for the James H. Keyes Dean of Business Administration. Provide assistance to and serve as back-up for Director of Academic Business Affairs. Supervise graduate assistants. Coordinate and manage various college programs and events, including development of project plans.

Duties and Responsibilities

1. Manage and maintain all items on Dean's calendar and schedule; decide priority of the requests; prepare items/information as necessary for calendar items; travel arrangements for the Dean and others in the College as requested.

2. Organize and manage projects for the Dean.

3. Manage all incoming and outgoing correspondence for the Dean relating to matters on campus and the greater community. Maintain correspondence with faculty, students, various University and business constituencies, including composing letters for the Dean, as requested.

4. Assist Dean and Executive Associate Dean with official College reports, including reports needed for accreditation by AACSB.

5. Represent the Dean and the College of Business Administration to campus associates, students, alumni, vendors, donors, speakers, and sponsors.

6. Support all functions of College of Business Leadership Council; includes preparation for meetings of full council and subgroups, detailed minutes of meetings, and coordination of all communication with members.

7. Train, supervise, and evaluate graduate assistants associated with the Dean's office.

8. Assist with external public communications from the college, including college and departmental newsletters, magazines, brochures, etc.

9. Manage the development, design, printing and distribution of the college magazines or Dean's Newsletters.

10. Manage purchasing functions (purchase requisitions, purchase orders, delivery, payment, etc.) for the College Dean's Office. Serve as backup for the Director of Academic Business Affairs for certain financial approvals and processes.

11. Assist the Director of Academic Business Affairs in the online approval process for adjunct faculty salaries and miscellaneous faculty payments.

12. Assist Director of Academic Business Affairs with hiring process for support staff vacancies.

13. Independently represent the college to external and internal program sponsors and presenters/attendees.

14. Manage space usage for college controlled classrooms and meeting spaces.

15. Assist with the identification, planning and implementation of larger college events.

16. Perform other duties and responsibilities as required, assigned, or requested.

Required Knowledge, Skills and Abilities

High School Diploma

3-5 years of related experience.

Strong background in a related office environment and requisite skills to support a high-level executive.

Advanced computer application skills.

Strong organizational skills.

Work independently.

Problem solving skills.

Exercise initiative.

Manage multiple projects simultaneously.

Tact, diplomacy, and excellent interpersonal skills (both oral and written communication skills) with diverse constituents.

Organize and manage a high-volume office with skill, sensitivity, effectiveness and strictest of confidentiality.

Supervisory skills.

Preferred Knowledge, Skills and Abilities

Bachelor's degree preferred.

Department College of Business Admin Posting Date 09/14/2022 Closing Date Special Instructions to Applicants EOE Statement

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

Required Documents

* Cover Letter/Letter of Application
* Resume
* References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* * Do you have at least a high school diploma or the equivalent?
* Yes
* No

* * Do you have at least three years of related experience?
* Yes
* No

* * What is your hourly rate requirement?
* Below $19.00
* $19.00-$21.50
* $21.51-$23.00
* $23.01-$24.50
* $24.51-$26.00

Recommended Skills

  • Communication
  • Confidentiality
  • Coordinating
  • Diplomacy
  • Finance
  • Interpersonal Skills
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