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OCE Program Associate at Stanford University

OCE Program Associate

Stanford University Stanford, CA (Onsite) Full-Time
The Office of Community Engagement (OCE) within Stanford Medicine is seeking an Administrative Associate 3, to be a key OCE team member in the planning and implementation of the day-to-day activities associated with community engagement educational programs and relevant research projects. This position will work under the guidance of OCE’s Administrative Manager and interacts with OCE’s Executive Director, Associate Director for Research and Faculty Director regularly. At OCE, we strive to:
• foster meaningful academic-community partnerships in the local area by facilitating co-learning training sessions and co-creation of research agenda that meet community priorities and needs
• develop a cadre of faculty, trainees, students, and community partners equipped with skills to address real-word problems impacting local communities and vulnerable populations throughout and clinical and translational research spectrum; and
• facilitate the design and implementation of research that promotes population health and health equity. This position will provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include: • Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. • Create complex reports and spreadsheets which may utilize specialized software and systems.• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * - Other duties may also be assigned The expected pay range for this position is $60,000 to $81,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. DESIRED QUALIFICATIONS: EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):• Advanced computer skills and demonstrated experience with office software and email applications. • Demonstrated success in following through and completing projects. • Excellent organizational skills and attention to detail. • Strong verbal and written communication skills. • Excellent customer service and interpersonal skills. • Ability to prioritize, multi-task, and assign work to others. • Ability to take initiative and ownership of projects. • Ability to routinely and independently exercise sound judgment in making decisions CERTIFICATIONS & LICENSES: None PHYSICAL REQUIREMENTS*: • Constantly perform desk-based computer tasks.• Frequently sitting.• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.• Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, [ Link removed ] - Click here to apply to OCE Program Associate As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit [ Link removed ] - Click here to apply to OCE Program Associate

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