Skip navigation
Unable to save this job. Please try again later.

{msg}

Email this Job to Yourself or a Friend

To begin the application process, please enter your email address.

Company Contact Info

  • Kutztown, PA 19530

Already have an account?

Sign in to apply with your saved resumes.

New to CareerBuilder?

Don't have an account? Continue as a guest!

Sorry, we cannot save or unsave this job right now.

Report this Job

Trust and Site Security Team.

Don't miss out on new jobs!

Get the latest Office Supervisor jobs in Kutztown, PA delivered directly to your inbox. You can unsubscribe at any time.

Saving Your Job Alert

Job Alert Saved!

Could not save Job Alert!

You have too many Job Alerts!

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.

Sign Up

or   Sign In Here
Password Must Contain
• 
8 to 15 characters
• 
1 uppercase letter
• 
1 number or symbol
• 
1 lowercase letter
Cancel
Create an Account with CareerBuilder to save jobs & unlock these great features
See similar job titles and skills to help you make your next move
Upload a resume and become visible to Hiring Managers and Employers
Compare Salary Information to see where you stand amongst your peers
Easily Quick Apply to jobs with just one click!

Email Send Failed!

Office Supervisor

NFI Industries • Kutztown, PA

Posted 2 months ago

Job Snapshot

Full-Time
Degree - High School
Other Great Industries
Admin - Clerical, Management

Job Description

The Office Supervisor directs, administers, supervises and supports all aspects of the administrative functions as well as supports Operations Management in their area of responsibility. Typically supports at least one customer account, and has CSR staff responsibility and reports to General Manager.

Essential Duties & Responsibilities:

  • Supervises Administrative/CSR staff on a day-to-day basis, typically more than two employees.
  • Communicates closely with customer service staff to ensure the maintenance of a high level of customer satisfaction through open communications with the customers, operations and senior management.
  • Distribute procedures and ensures proper training for appropriate personnel after initial account procedures have been identified.
  • Directs all accounts payable activities including purchase requisition process and payable voucher process in accordance with corporate issued standards.
  • Coordinates accounts receivable activities with Corporate Accounts Receivable Department. This will include receivable collection efforts and review of billing issues/errors.
  • Ensures that weekend and month end closings are complete. This will include the training of a backup person responsible for same.
  • Produces month end accounting reports and Flash within time limit as set forth by The Accounting deliverables schedule.
  • Coordinates end of month efforts to ensure transactional and accessorial billings are completed accurately.
  • Produces weekly Flash and Accounts Receivable Interface.
  • Produces P&L review report.
  • Ensure cross-training of administrative personnel on monthly reports.
  • Assists in corporate and facility manual audits to ensure facility compliance.
  • Directs all payroll preparation efforts and assures that payroll checks are accurate and on time. This includes adherence to Payroll policy.
  • Maintains all payroll records in a confidential and organized manner.
  • Responsible for HR administrative functions such as entering wage changes, termination process, collecting new employee data, PTO tracking and processing progressive discipline forms.
  • Conducts exit process for administrative and hourly staff (where applicable).
  • Audits and ensures that proper back up is maintained for customer inventory and billing transactions.
  • Ensures that back up and transactional documents are achieved properly and an organized record of items in storage is maintained.
  • Audits weekly activity records to ensure accurate daily statistics are produced.
  • Coordinates the distribution of corporate materials as necessary.
  • Assists General Manager in the development of vacation schedules, work schedules and annual review schedules.
  • Ensure that a backup of the WMS is completed (if required) and taken off site daily.
  • Identifies areas of opportunity for improvement to processes by review of SOPs.
  • Ensures that proper levels of required supplies are maintained.
  • Ensures that mail is handled in an expedited manner.
  • Ensure that telecommunications equipment is maintained.
  • Ensures that telephone greetings and provides assistance in professional and consistent in nature.
  • Ensures that security policy for visitors is handled properly – sign in followed, badges issued and collected upon sign out.
  • Ensures that data entry is accurate.
  • Performs duties or projects as needed by the General Manager.

Requirements:

  • High School Diploma required, Associates Degree preferred
  • At least 2-4 years of Supervision experience.
  • Experience in Distribution/fulfillment center, preferred
  • Computer applications using MS Office based software.
  • Measurable customer service skills
  • Computer applications using MS Office based software.
  • Must be flexible in adapting to changing environments
  • Must work within confidentiality nature of role
  • KRONOS, payroll system experience
  • Excellent analytical and mathematical skills.
  • Excellent oral and written communication skills.
  • Human resources experience preferred.
  • Bi-lingual (Spanish) is preferred, not required.

Other:

  • Ability and availability to work irregular or extended hours including nights, weekends and holidays as needed by the customer.
  • Walking in the facility and around area with some frequency; facilities are over a quarter mile in length.
  • Exposed to minimum noise levels, lighting conditions and some temperature variation and able to access all areas of building without limitations.

#cb

Job ID: OFFIC06076
Help us improve CareerBuilder by providing feedback about this job: Report this Job.
CAREERBUILDER TIP
For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.
By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.
Don't miss out on new jobs like this
Get the latest jobs delivered to your inbox. Unsubscribe at any time.

Saving Your Job Alert

Job Alert Created

Well, this is embarrassing. We are having trouble saving your search. You can try again or come back at a later time.

Maximum Email Alerts

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.

More Jobs at NFI Industries

View All Similar Jobs View All Similar Jobs