The Payroll Specialist is responsible for the accurate and timely completion of weekly payroll processing, reconciliation and preparation of funding requests and related reports. Primary point of contact for employees, managers and other departments responding to inquiries related to payroll processes and procedures. The incumbent serves as a payroll subject matter expert, primary payroll liaison with HR Knowledge and is expected to bring efficiencies and process improvements to payroll administration.
Review and ensure payroll and timekeeping entries are complete and timely. Review payroll reports to verify accuracy and completeness of time-entry, vacation allowances, pay actions and manager timecard approvals. Primary point of contact with HR Knowledge and third party vendors for all payroll-related activities. Liaise with HR Knowledge to ensure garnishments, levies, workers’ compensation, supplemental payments and leave of absences are processed accurately and timely. Coordinate with HR Knowledge to ensure manual checks and special payrolls are prepared, processed and updated in ADP as necessary. Establish and maintain company and employee payroll records/controls/documentation, including earnings, deductions and tax withholding setup and maintenance; periodically audit accuracy of system data. In coordination with HR Knowledge, research and respond in a timely and accurate manner to payroll and time keeping inquiries, policies and procedures from employees, managers or third parties. Coordinate, investigate and resolve any issues and/or problems relating to payroll with HR Knowledge.
Payroll Reconciliation and Reporting
Prepare, balance and distribute payroll funding requests and associated vendor payments for all payroll. Coordinate with HR Knowledge regarding payroll adjustments to correct employee records. Reconcile payroll-related general ledger accounts and interact with accounting to clear reconciling items; balance current, month-to-date and year-to-date payroll registers. Update and maintain accruals for vacation, sick leave and other applicable benefits. Develop and maintain payroll-related spreadsheets; utilize report-writing tools to develop regular and ad hoc reports to summarize and/or provide payroll information to management.
Participate in and provide lead role in payroll projects; maintain documentation of payroll processes, procedures and implement changes to controls or documents as necessary. Primary liaison with internal and external auditors and ensures compliance with all payroll-related controls. Prepare documentation and actively manage all payroll-related audits. Perform administrative functions including responding to employment verifications, unemployment and workers compensation claims. Participate and contribute to human resource and the Bank’s regulatory compliance goals and objectives.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Maintain sensitive and confidential information regarding company information. Perform responsibilities as directed within determined time frames and with a high degree of accuracy. Establish and maintain effective work relationships within the department and the bank. Maintain professional competence, knowledge and skills necessary to effectively complete responsibilities; enhance job knowledge and abilities by taking personal responsibility for professional development and training. Must be extremely detail oriented to have the ability to positively mediate difficult situations through effective problem solving and communication.
EDUCATION and/or EXPERIENCE
Bachelor’s degree or equivalent. (Typically three years to five years of dedicated payroll processing and tax administration experience. Certified Payroll Professional designation preferred. Proficiency in payroll software, ability to create excel spreadsheets and manipulate data to present information for reporting, facilitate data uploads to ADP and to extract information. Familiarity with ADP payroll processing software strongly preferred.
Effective oral and written communication skills.
REASONING AND PROBLEM SOLVING SKILLS
Strong analytical and math skills to calculate payments and deductions. Ability to prioritize and handle multiple tasks and projects concurrently. Strong aptitude identifying problems, trends and implementing resolutions with limited supervision.
Process Improvements (Business)