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Executive Assistant II job in Washington at Galapagos Federal Systems, LLC

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Executive Assistant II at Galapagos Federal Systems, LLC

Executive Assistant II

Galapagos Federal Systems, LLC Washington, DC Full-Time

Position/Job Title: Executive Assistant II - 2951

Work Location: Joint Base Anacostia Bolling, Washington, D.C.

Job Summary

Galapagos Federal Systems, LLC is actively seeking to fill our open Executive Assistant II contract position. The candidate shall provide operations and executive assistance support to This contract provides acquisition support to the projects managed by the Department of the Air Force Rapid Capabilities Office (DAF RCO) which include advanced combat system acquisition and sustainment activities of interest to the Department of the Air Force (DAF). Many of these projects are critically needed national security capabilities developed on aggressive schedules with demanding performance requirements.

Essential Duties and Responsibilities

Not listed in order of importance and must be able to perform the following with minimal guidance:

  • Support Senior Officers and Executives (0-6 and above, GS-15 and above)
  • Possess DoD acquisition program experience supporting the "front office" of a major product development program
  • Possess experience organizing meetings and using tools to identify, track, and manage on-program suspense and action items.
  • Prepare, maintain, and ensure accuracy of leadership calendars and schedules
  • Plan and book travel, and prepare, verify, and process travel vouchers upon return within Defense Travel System
  • Possess experience booking travel and processing vouchers with the Defense Travel System
  • Coordinate appointments, correspondence, and communications with other senior executive administrative assistants
  • Manage, generate, and coordinate executive correspondence and documentation
  • Possess experience in Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat applications and the Edge, Firefox, and Chrome web browsers
  • Order and manage office supplies, including paper and printer ink, through the DAF RCO supply ordering process
  • Other duties assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be a U.S. Citizen.

Education and/or Experience/Skills Required:

  • Minimum of five (5) years of relevant DoD/IC or relevant industry work experience.
  • Bachelor of Arts/Bachelor of Science (BA/BS) degree.

Physical Requirements:

Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have enough mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting up to thirty (30) pounds, as necessary.

Security Clearance:

DoD active security clearance may be required at a high-level security. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information.

Company Summary:

Headquartered in Hawaii, Galapagos, LLC is an SBA Certified NHO 8(a) Small Business specializing in global information technology and offering professional solutions in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.

Leveraging over 30 years of providing IT services to the federal & commercial market with projects located around the world, our team possesses innovative expertise in the development of a wide range of technology solutions. Galapagos, LLC is an equal opportunity employer.

Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."

Galapagos, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.

Galapagos, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Recommended Skills

  • Administration
  • Adobe Acrobat
  • Classified Information
  • Communication
  • Defense Travel Systems
  • Front Office
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