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Admin Clerical in Owasso,Oklahoma
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Executive Administrative Assistant

System One Bartlesville Full-Time
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System One is seeking an Executive Administrative Assistant in Bartlesville, OK.

RESPONSIBILITIES:

  • Compose correspondence and release under own signature, as authorized.
  • Produce a variety of documents using various software packages.
  • Manipulate data on spreadsheets and/or database software programs, utilizing new formulas and formats, as applicable.
  • Maintain executives’ calendars, exercising judgment and tact in coordinating meetings and making appointments for Company and outside personnel.
  • Prioritize and annotate mail, highlighting and attaching relevant information.
  • As authorized, prepare responses or obtain information for responses from other staff.
  • Establish and maintain confidential executive filing systems, including follow-up files, which permit timely and accurate reference to business matters.
  • Assist in developing, preparing, analyzing and controlling the budget.
  • Prepare, for review and signature, expense reports that may involve exchange rate calculations.
  • May maintain a computer tracking system for budget purposes, produce-related reports, and reconcile HUB charges.
  • Coordinate with other management and outside personnel to obtain, assemble, format, and disseminate information necessary for standard and special requests.
  • Answer and route telephone calls, transmitting decisions and instructions and answering inquiries to aid executive in the resolution of routine matters.
  • Receive and assist visitors, recommending other contacts for them, as appropriate.
  • Make complete travel arrangements and coordinate meetings and conferences with customers' high level executives.
  • Arrange for facilities, transportation, lodging and special activities.
  • Guide and instruct new or less experienced staff and advise those regarding technical or administrative problems.

QUALIFICATIONS:

  • High level of professionalism required.
  • High School diploma and over 9 years of experience or a special combination of education and experience and/or demonstrated accomplishments.
  • Must be available for occasional travel up to 10% of the time, some of which may be at a 3 to 5 day continuous event.
  • General financial terminology knowledge preferred; Microsoft Outlook, knowledge and certifications in meeting planning and project management preferred.
  • Prior experience in Human Resources helpful, but not required.
  • High to Advanced proficiency in Microsoft programs such as Excel, PowerPoint, and Word required.
  • Exceptional organizational skills, ability to multi-task and prioritize, and strong attention to detail with follow-through required.
 

Skills required

Organize Appointments
Telephone Consultations
Setting Up Files
Field Administration
Operation Departments
Time Management
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Job ID: BHJOB2400_141826

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Exceptional talent. Specialized solutions.
System One delivers specialized workforce solutions and integrated services. For more than 30 years, we have helped our clients engage skilled professionals and improve productivity.

We place individuals in contract, project, and direct hire roles across a wide range of professional and technical disciplines, from engineering and energy to information technology and scientific. System One has the contacts, experience and resources to make great career matches.

We also value our candidates as an integral part of the hiring equation and recognize your value and contributions to our success. Our consultants receive competitive benefits, including direct deposit, 401(k), group insurance and more. We look forward to helping you meet your personal and professional goals. Learn more at systemone.com. EOE, AA.
 

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