Create a Job Alert.

Enter your email below to save this search and receive job recommendations for similar positions.
Thank you. We'll send jobs matching these to
You already suscribed to this job alert.
0 suggestions are available, use up and down arrow to navigate them
What job do you want?

Create Job Alert.

Get similar jobs sent to your email

List of Jobs

Apply to this job.
Think you're the perfect candidate?
Legal On-Site Svcs Spec at Rose International

Legal On-Site Svcs Spec

Rose International Miami, FL Full Time

**Only U.S. Citizens and those authorized to work in the U.S. can be considered as W2 candidates.**

Title: Legal On-Site Svcs Spec

Location: Miami, FL 33132

Duration: 3 Months

Job Description:

Requires high school diploma, GED, or equivalent work experience.

Complete Ricoh Legal training within 90 days of hire and maintain any new training requirements.

Some related copy job experience is preferred. Minimum of 1 year of experience in the Legal Industry is strongly desired.

Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills.

May require a valid driver’s license and minimum levels of auto insurance coverage per Ricoh policy.

Demonstrated competency in basic computer skills including proficiency in MS Office Suite.

Technical aptitude with printers, copy and postage machines and other office equipment.

Good customer service skills. Good organization skills.

Ability to utilize a mixture of hardware and software to support functions such as cost recovery, document management and advanced workflow.

Requires knowledge and understanding of shipping/receiving procedures.

Basis electronics knowledge is preferred. Possesses ability to work independently and flexibly to complete projects.

Possesses ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials.

Possesses ability to comprehend instructions concerning mail delivery. Possesses troubleshooting and problem solving skills.

Possesses ability to read and comprehend written technical information in the form of manuals, parts books and related publications.

Possesses excellent customer relations skills and excellent verbal communication skills.

Other Responsibilities

  • Provides operations functions in one or all of the following areas within a Legal office/environment: operates high volume duplicating equipment, performs associated copying tasks, operates high volume document scanning

    equipment, operate high volume mail processing equipment. Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage.

  • Provides copier maintenance and/or repair of customer site equipment.

  • May also perform one of the following at entry level: bindery, QC and final check, housekeeping, file services, call center representative, etc.

  • This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration.

  • Runs high volume copy machines and performs binding and finishing work.

  • Handle highly sensitive and confidential documents that may be time sensitive.

  • Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment. Operate high volume scanners.

  • Operate image handling software. Operate MS Office and Email systems Ensures convenience copiers are working properly, checking for quality via daily inspections.

  • Clears paper jams and informs technicians of specific problems.

  • Maintains records for management reports and inventories of supplies needed. Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.

  • Calculates charges for jobs performed and maintains some billing logs. Responds to and coordinates all service calls required by customer.

  • May perform filing duties in conjunction with specific customer requests. Delivers completed jobs to pre-determined customer locations within and outside of the site.

  • Maintains daily meter and service logs. May travel between customer’s buildings.

  • Answers customer questions regarding status or feasibility of job requests.

  • Ensures upkeep of convenience copier areas by keeping neat and well stocked. Performs duties related to the shipping and/or receiving of materials.

  • Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted.

  • Uses all copier equipment, calculator, fax machine, postage meter and some PC.

  • Performs filing duties, which may include ‘purging’ and archiving old documents.

  • Performs duties of scanning, file conversion and file naming. Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD. Manage TOC (Table of Contents) – first page of electronic file.

  • Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search.

  • Perform file formatting for printing/Excel files. Assist with coordinating projects that will be completed off site (BIS or Smart Source).

  • Responsible for interacting and providing professional level support to users at various levels, including: legal secretaries, project managers, paralegals, associates and partners.

  • Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure. Performs other duties as assigned.


    Recommended Skills

    • Communication
    • Product Quality Assurance
    • Computer Literacy
    • Postage Meter
    • Verbal Communication
    • Binding
    Apply to this job.
    Think you're the perfect candidate?

    Help us improve CareerBuilder by providing feedback about this job:

    Job ID: 383059

    CareerBuilder TIP

    For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.

    By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.