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  • Austin, TX

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Administrative Assistant

Apex Systems • Austin, TX

Posted 26 days ago

Job Snapshot

Other Great Industries
Admin - Clerical

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Job Description

Administrative Assistant

1 year contract to hire

Location: South Austin

Desired Skills: 

  • Basic Computer/ MS Office; Keyboarding skills
  • Flexible; Ability to do multiple tasks changing with priorities
  • Good interpersonal skills/Team Player
  • Attention to detail
  • Production oriented 
  • Maximo software (a plus/not required)

Additional Job Details: 

  • Data Entry
  • Record Keeping
  • Scanning receipts

General Overview:

Provides administrative assistance to a department or one or more supervisors and support staff. Performs a variety of clerical tasks, assists in daily office needs, and handles general administrative activities. This position develops competence by performing structured work assignments and receives instruction, guidance and direction from supervisor, manager and/or more experienced colleagues.

This position may be responsible for performing any of the following duties:  - Prepares reports, correspondence and documents. - Collects and compiles data and information. - Answers and directs phone calls. - Organizes and schedules appointments. - Plans meetings and takes detailed minutes. - Monitors and maintains work plans, schedules and projects. - Coordinates and schedules external and internal meetings, training activities, seminars, etc. - Writes and distributes email, correspondence memos, letters, faxes and forms. - Assists in the preparation of regularly scheduled reports. - Develops and maintains filing system. - Utilizes various software programs, spreadsheets and databases. - Updates and maintains office policies and procedures. - Maintains contact lists. - Makes travel arrangements for department staff as needed. - Coordinates the purchase of office supplies. - Submits and reconciles expense reports. - Processes accounts payable/receivable ensuring timeliness, accuracy and appropriate backup. - Provides general support to visitors. - Acts as a point of contact for internal and external customers. - Liaises with executive and other administrative personnel to handle requests and queries from management. This general overview only includes essential functions of the job and does not imply that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instruction and to perform any other job-related duties requested by supervisor or management.

Knowledge, Skills and Abilities:

Knowledge of departments operational procedures Skill in verbal and written communication Skill in communicating effectively with team members, supervision, and internal/external contacts in a professional manner Skill in using typical office machines Skill in organization Skill in establishing concrete, actionable work plans from ambiguous information and directives Skill in providing customer service Skill in meeting deadlines Skill in office productivity applications (such as email, word processing, spreadsheets, etc.) Skill in using software to electronically store corporate data and files Ability to share information effectively by clearly conveying goals and objectives Ability to build relationships and foster teamwork Ability to work in a team environment Ability to maintain confidentiality Ability to balance and manage competing high priority work demands.

EEO Employer

Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at 844-463-6178

Job ID: 953740
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