Skip navigation
Unable to save this job. Please try again later.


Email this Job to Yourself or a Friend

To begin the application process, please enter your email address.

Company Contact Info

  • 1300 Piccard Drive
    Rockville, MD 20850

Already have an account?

Sign in to apply with your saved resumes.

New to CareerBuilder?

Don't have an account? Continue as a guest!

Sorry, we cannot save or unsave this job right now.

Report this Job

Trust and Site Security Team.

Don't miss out on new jobs!

Get the latest Administrative Specialist jobs in Rockville, MD delivered directly to your inbox. You can unsubscribe at any time.

Saving Your Job Alert

Job Alert Saved!

Could not save Job Alert!

You have too many Job Alerts!

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.

Sign Up

or   Sign In Here
Password Must Contain
8 to 15 characters
1 uppercase letter
1 number or symbol
1 lowercase letter
Create an Account with CareerBuilder to save jobs & unlock these great features
See similar job titles and skills to help you make your next move
Upload a resume and become visible to Hiring Managers and Employers
Compare Salary Information to see where you stand amongst your peers
Easily Quick Apply to jobs with just one click!

Email Send Failed!

Administrative Specialist II

Chickasaw Nation Industries • Rockville, MD

Posted 15 days ago

Job Snapshot

Experience - At least 2 year(s)
Degree - 4 Year Degree
Admin - Clerical


How Do You Compare to the Competition?

Get facts about other applicants with a CareerBuilder Account

Job Description


The Administrative Specialist provides administrative and project coordination support for a large government auditing contract.  This position helps to improve the efficiency of the organization by performing a variety of administrative and clerical tasks that support management, staff and functional processes. 


Essential duties and responsibilities include the following.  Other duties may be assigned.

Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.

Performs a variety of routine administrative / clerical functions in support of the contract management team.  Assists with office operations, projects, and special assignments.  Helps to ensure the efficient flow of work, and uses the utmost discretion when handling confidential information.

Greets visitors in a timely and professional manner.  Determines the nature of business, and directs visitors appropriately.

Responds to inquiries and information requests in an efficient manner.  Recognizes potential problems / issues, and refers them immediately to the appropriate Point of Contact for resolution. 

Works cooperatively with staff on tasks, as assigned. 

Develops and edits a variety of documents (i.e., reports, briefings, Statements of Work, standard of performance, user guides, permits, memos, supervisory communications, telephone trees, personnel lists and organization charts).  Collects and analyzes data and information.  Prepares final documents following office administrative policies and procedures.

Coordinates and tracks documents as instructed.  Maintains accurate and accessible electronic and hardcopy file systems.  Performs a variety of related tasks such as making copies, scanning, and classifying, indexing, filing, storing and retrieving of material.  

Assists with the coordination and planning of meeting arrangements.  Schedules meeting locations, invites attendees, and provides follow up meeting reminders.  Identifies, prepares and compiles meeting agendas and materials.  Records and prepares meeting minutes.

Follows office directives in performing a variety of related tasks, which may include:

  • Maintaining multiple office calendars
  • Arranging conferences and meetings, which includes scheduling appointments and assembling materials
  • Taking / distributing meeting minutes
  • Making travel arrangements
  • Utilizing automated software tools
  • Maintaining department files and office publications
  • Providing typing, copying, scanning, faxing services
  • Preparing / compiling reports, presentations and spreadsheets
  • Handling mail duties and providing telephone support
  • Preparing correspondence in final form from draft or handwritten material (i.e., letters, memoranda, forms, reports, etc.)
  • Reviewing documents to ensure compliance with policies /procedures and with standards of spelling, grammar, punctuation and formatting
  • Handling sensitive / confidential information and documents with discretion
  • Ordering, receiving and distributing office supplies
  • Providing other support and/or backup as assigned

Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize output.   Responsible for aiding in own self-development by being available and receptive to any training made available by the company.

Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers.  Will report any unsafe conditions and/or practices to the appropriate supervisor and Human Resources.  Will immediately correct any unsafe conditions as the best of own ability.


Must have an Associate’s degree and a minimum of two years relevant administrative support experience, or equivalent combination of education / experience.  Bachelor’s degree preferred.  Prior experience supporting a federal government contract preferred.



Working knowledge of standard office practices and procedures

Proficient in the use of standard office equipment such as computers, copiers, fax machines, telephone systems and office automation systems

Skilled proficiency in the use of Microsoft Windows and Office programs (i.e., Word, Excel, Outlook, PowerPoint, etc.) with ability to manage calendars and email

Excellent verbal and written communications skills with solid proofreading and editing skills

Knowledgeable and proficient in the use of the English language as to professional business grammar, spelling, punctuation and capitalization in the preparation of correspondence, reports and presentations

Ability to compose correspondence from draft to final version, both electronic and hard copy

Working knowledge of business records management and filing processes

Ability to schedule, plan and coordinate meeting logistics

Well organized and detail-oriented with ability to effectively multi-task, set priorities and determine resource requirements

Excellent customer service skills

Ability to work effectively both individually and in a team environment


Ability to read, analyze, and interpret general business periodicals, professiona1journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.



Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.


Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Job ID: 2018-5698
Help us improve CareerBuilder by providing feedback about this job: Report this Job.
For your privacy and protection, when applying to a job online, never give your social security number to a prospective employer, provide credit card or bank account information, or perform any sort of monetary transaction. Learn more.
By applying to a job using CareerBuilder you are agreeing to comply with and be subject to the CareerBuilder Terms and Conditions for use of our website. To use our website, you must agree with the Terms and Conditions and both meet and comply with their provisions.
Don't miss out on new jobs like this
Get the latest jobs delivered to your inbox. Unsubscribe at any time.

Saving Your Job Alert

Job Alert Created

Well, this is embarrassing. We are having trouble saving your search. You can try again or come back at a later time.

Maximum Email Alerts

This email address has reached the maximum of 5 email alerts. To create a new alert, you will need to log into your email and unsubscribe from at least one.