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Company Contact Info

  • Trenton, NJ 08648
  • Kevin Brotherson

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Senior Administrative Assistant

Alpha Consulting • Trenton, NJ

Posted 29 days ago

Job Snapshot

Biotechnology, Pharmaceutical
Admin - Clerical

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Job Description

Project Description:
This position will support the Head, WW Commercial Strategy & Operations including team members. We are looking for a dynamic, performance driven, well organized and flexible individual who thrives in a fast-paced environment. This person must be able to work independently and make decisions on behalf of manager in regard to calendar and travel events, as well as understand how to work professionally with matrix teams. 
  • Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, domestic and international travel arrangements, preparing expense reports.
  • Anticipate needs of manager and/or team, and take appropriate steps to produce desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet all deadlines.
  • Interface in a professional manner with senior executives and matrix team members, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
  • Anticipate key issues and implement action plans based on changing priorities and commitments. Be able and willing to adapt to constant change and have the ability to quickly course correct when necessary.
  • Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across an international environment.
  • Prioritize activities and take action based on an understanding of department objectives, customer needs and Client business strategies.
  • Anticipate and create contingency plans to deal with possible problems and roadblocks.
  • Successful candidate must possess at least 10 years of administrative experience with significant experience supporting an executive.
Required Skills:
  • High School diploma. Some college preferred.
  • Candidate must possess strong interpersonal skills in dealing with all levels of management internally and externally.
  • Experience in working with international teams is desirable.
  • Strong communication skills including excellent verbal and written skills.
  • Proven ability to handle sensitive information with confidentiality, discretion and good judgment.
  • Candidate must have experience acting as lead to administrative assistant(s).
  • Must possess the ability to take initiative and adapt to frequently changing priorities.
  • Ability to work and think independently with the ability to analyze and solve complex problems with excellent judgment and provide high quality work with attention to detail.
  • Proactive, solution-oriented approach to collaboration with strong decision-making capability in order to guide assigned projects to successful conclusions.
  • In depth knowledge of company internal systems, policies and procedures.
  • Proven experience mentoring other administrative professionals.
  • Candidate must be proficient in Microsoft Office, Outlook, Concur, Purchasing systems SharePoint and Workday.
This 6+ month position starts ASAP.
Please E-MAIL your resume (attachment to email) with rate and availability to Kevin: [Click Here to Email Your Resumé]

Job ID: 19-00569
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