Kforce has a client in search of an Administrative Assistant 5 in Mountain View, California (CA).
Manage an extremely active calendar of appointments; Ensure that the executives stay on track during their day; Prioritize meeting requests and handle conflicts or scheduling changes proactively
Work closely and effectively with the executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately
Project Management responsibilities revolving purchase orders, SOW's, invoices, and various finances including budgeting and working with a budget
Prioritizing and managing multiple projects simultaneously, while following through on issues in a timely manner
Coordinate and manage international and domestic travel; Arrange detailed travel plans, itineraries, and agendas; Compile documents for travel-related meetings
Obtain and renew visas for international travel
Work on projects and scheduling coordination with team members from international offices; assist in maintaining communication across all global offices
Coordinate onsite and offsite events for small and large groups (i.e. executive staff meetings, quarterly team off sites, annual team summits)
Create and edit presentations, spreadsheets and other various documents
Coordinate weekly team updates and quarterly reviews
Effectively handle related activities and communications with a high degree of professionalism, accuracy and confidentiality
Work independently on special assignments and projects
10+ years of experience required
Experience working with executives required
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
Expert ability to work independently and manage one's time
Expert ability to keep information organized and confidential
Expert ability in event planning, budgeting, etc.
Expert leadership and mentoring skills necessary to provide support and constructive performance feedback
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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Job ID: FATND1869533
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