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Administrative Assistant 5

Kforce Finance and Accounting Mountain View, CA Contractor
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Kforce has a client in search of an Administrative Assistant 5 in Mountain View, California (CA). Essential Functions:
  • Manage an extremely active calendar of appointments; Ensure that the executives stay on track during their day; Prioritize meeting requests and handle conflicts or scheduling changes proactively
  • Work closely and effectively with the executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately
  • Project Management responsibilities revolving purchase orders, SOW's, invoices, and various finances including budgeting and working with a budget
  • Prioritizing and managing multiple projects simultaneously, while following through on issues in a timely manner
  • Coordinate and manage international and domestic travel; Arrange detailed travel plans, itineraries, and agendas; Compile documents for travel-related meetings
  • Obtain and renew visas for international travel
  • Work on projects and scheduling coordination with team members from international offices; assist in maintaining communication across all global offices
  • Coordinate onsite and offsite events for small and large groups (i.e. executive staff meetings, quarterly team off sites, annual team summits)
  • Create and edit presentations, spreadsheets and other various documents
  • Coordinate weekly team updates and quarterly reviews
  • Effectively handle related activities and communications with a high degree of professionalism, accuracy and confidentiality
  • Work independently on special assignments and projects


  • Bachelor's degree
  • 10+ years of experience required
  • Experience working with executives required
  • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
  • Expert ability to work independently and manage one's time
  • Expert ability to keep information organized and confidential
  • Expert ability in event planning, budgeting, etc.
  • Expert leadership and mentoring skills necessary to provide support and constructive performance feedback
  • Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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Job ID: FATND1869533


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