Provides polished, professional reception duties at main HR desk; welcomes visitors and ensures their needs are met.
Handles multiple phone lines, providing prompt, cheerful welcome to all callers and efficiently answering questions, passing along calls, taking messages, and ensuring a consistent experience for internal and external customers, clients, applicants, vendors, etc. Records accurate details, information, and messages from calls and inquiries.
Maintains utmost confidentiality in all operations; shows good judgment in handling information
May assist with general recruiting functions.
Creates new hire orientation packets; ensures all materials are up-to-date and ready for new hires
Sorts and delivers correspondence and payroll checks.
Assists with internal audits and other compliance projects (401k, and other records).
Uploads and files employee documents in FileBridge archiving system. Conducts periodic audits on uploaded files to ensure accuracy and maintenance of system.
Sorts, scans, and prepares employee files for offsite storage.
Assists with coordinating catering and preparing supplies for meetings.
Manages Ride Share and Bus Pass programs.
Processes employee orders.
Assists Health and Safety department with administrative tasks: monthly safety training data entry, safety bonus tracking, and invoice reconciliation for safety PPE programs.
Assists Organizational Development with various operational tasks; assists with coordinating various company training resources and maintaining training records.
Orders and maintains HR compliance posters.
Creates and updates files for office staff as needed.
Maintains knowledge of human resources updates and processes.
Assists with special projects as required and performs other duties as assigned.
Demonstrates consistent dependability in punctuality and attendance.
Travels occasionally to local Southern CA facilities.
Maintains reliable and consistent attendance, including being punctual, and dependable in order to meet the needs of the department and the organization.
Executes each essential duty satisfactorily in order to perform job successfully.
Follows all safety procedures required in work area, wears PPE as needed, attends all safety meetings, and reports safety issues regarding equipment or unsafe/hazardous conditions.
Performs effectively as a team member, able to work well with others, open to receive and give feedback, and treats everyone with respect.
Takes ownership of own work and behavior, accepts accountability for own actions, encourages solutions, and communicates status of work/projects.
Follows all department quality standards/criteria. Raises concerns and issues to immediate manager.
Able to understand and demonstrate Cambro company culture, display company core values (Safety, Quality, Respect, and Service).
Understands the department's key performance indicators and contributes to achieve these goals both individually and as a team.
Other duties as needed or required.
Must be able to work overtime as needed, remain flexible and open to possible schedule changes in order to meet business needs.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma or equivalent.
Two to four years' related administrative/project experience and/or training; or equivalent combination of education and experience.
Strong administrative background preferred with project management knowledge and experience.
Must possess strong interpersonal and customer service skills.
Must communicate clearly in both English and Spanish.
Must possess good organizational skills.
Must be able to maintain confidentiality.
Must be able to work with minimal supervision.
Knowledge of Human Resource Information systems; intermediate to advanced knowledge of MS Word and Excel.
Must be capable of writing reports and correspondence.
Must be capable of speaking effectively before groups of customers or employees of organization in both English and Spanish.
Experience with Carta record archiving system.
Experience using AS400.
Experience with Cornerstone training system.
Ability to translate presentations from English to Spanish.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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