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Job Requirements of Phoenix, AZ - Business Operations - AZDES - DCSS - Accounting Specialist 2:
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Employment Type:
Full-Time
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Location:
Phoenix, AZ (Onsite)
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Phoenix, AZ - Business Operations - AZDES - DCSS - Accounting Specialist 2
Position Type Staff Augmentation Hours/Week 40 Billing Type Hourly Shift Day Projected Start Date 06/20/2022 Start Time 7:30 AM Projected End Date/Duration 6 Months from projected start date End Time 4:00 PM Bid Limit Per Vendor 6 Number of Positions 2 Desired Career Level None Selected Minimum Education Level None Selected Weekend None
Position Location
Address 1789 W Jefferson St City Phoenix State Arizona Zip 85007 Country UNITED STATES
Requirements
Travel Required No Security Required Yes Onboarding Category
Position Description
The Accounting Specialist 2 performs technical and specialized accounting and fiscal tasks for the purpose of receipting and disbursing client funds; organizes, codes, and maintains fiscal data; researches and summarizes specialized or technical financial information. The person in this position explains and provides guidance/training in reviewing, calculating, preparing, processing and ensuring the appropriate distribution and disbursement of child support payments and fees; devises a schedule of work or timetable on a daily or weekly basis; reviews work product; evaluates work and formulates plans for improvement to ensure timeliness and accuracy; resolves problems and questions regarding work methods and processes; makes entries and adjustments to child support debts and agency accounts; transfers funds and processes vendor payment requests; reviews fiscal and bank documents, court orders, transfers, vouchers and verifies accuracy, timeliness and proper preparation for processing; maintains accounts payable schedule by comparing original billing and payments made to date to assure that proper credit is made to the work system. This position confers with internal/external customers to clarify information and resolve problems; trains workers within the Unit to perform routine tasks. Review financial requests, fiscal documents, and audit financial request for payment refunds; release adjustments and pay history corrections/changes for compliance with court orders, federal and state regulations, policy and procedure and functionality. Research and analyze case issues/scenarios for accuracy and determine corrective action.
Devise a schedule of work or timetable on a daily or weekly basis; review work products; evaluate work and formulate plans for improvement to ensure timeliness and accuracy; maintain daily, monthly, and annual schedules, spreadsheets, and charts to track approvals, rejections, collections of state owed monies. Provide customer service to parties related to the case and issue resolution; provide guidance/training to State Disbursement staff and Child Support Services Officers in reviewing, calculating, preparing, processing, and ensuring the appropriate distribution and disbursement of child support payments and fees. Provide details, explanation, and advice on the exception payment processing to staff in Legal Services, Executive Correspondence Unit, Policy, Specialized Services, Attorney General, County Partners and Clerk of the Court. Maintain open communication with those entities as well as the contracted posting vendor. Review and analyze algorithms for distribution and disbursement of payments and complete financial research for child support enforcement. Position requires access to system with Federal Tax Information.
Further description attached below.
Attachment: Accounting Specialist 2 Job Description
The Arizona Centralized Payment Processing Clearinghouse/State Disbursement Unit processes approximately $750,000,000 annually of all jurisdictional and Arizona court ordered child support and spousal maintenance payments coming into and out of the State of Arizona.
The Accounting Specialist 2 performs technical and specialized accounting and fiscal tasks for the purpose of receipting and disbursing client funds; organizes, codes, and maintains fiscal data; researches and summarizes specialized or technical financial information. The person in this position explains and provides guidance/training in reviewing, calculating, preparing, processing and ensuring the appropriate distribution and disbursement of child support payments and fees; devises a schedule of work or timetable on a daily or weekly basis; reviews work product; evaluates work and formulates plans for improvement to ensure timeliness and accuracy; resolves problems and questions regarding work methods and processes; makes entries and adjustments to child support debts and agency accounts; transfers funds and processes vendor payment requests; reviews fiscal and bank documents, court orders, transfers, vouchers and verifies accuracy, timeliness and proper preparation for processing; maintains accounts payable schedule by comparing original billing and payments made to date to assure that proper credit is made to the work system. This position confers with internal/external customers to clarify information and resolve problems; trains workers within the Unit to perform routine tasks. Review financial requests, fiscal documents, and audit financial request for payment refunds; release adjustments and pay history
corrections/changes for compliance with court orders, federal and state regulations, policy and procedure and functionality. Research and analyze case issues/scenarios for accuracy and determine corrective action.
Devise a schedule of work or timetable on a daily or weekly basis; review work products; evaluate work and formulate plans for improvement to ensure timeliness and accuracy; maintain daily, monthly, and annual schedules, spreadsheets, and charts to track approvals, rejections, collections of state owed monies. Provide customer service to parties related to the case and issue resolution; provide guidance/training to State Disbursement staff and Child Support Services Officers in reviewing, calculating, preparing, processing, and ensuring the appropriate distribution and disbursement of child support payments and fees. Provide details, explanation, and advice on the exception payment processing to staff in Legal Services, Executive Correspondence Unit, Policy, Specialized Services, Attorney General, County Partners and Clerk of the Court. Maintain open communication with those entities as well as the contracted posting vendor. Review and analyze algorithms for distribution and disbursement of payments and complete financial research for child support enforcement. Position requires access to system with Federal Tax Information.
Knowledge of:
- The principles, concepts, practices, methods and techniques of government accounting and fiscal management;
- Rules and regulations established for the work system or agency; methods and techniques of data processing as it relates to accounting practices;
- Understanding, interpreting and applying the fundamental principles of accounting and general fiscal and financial record keeping practices in the performance of assigned tasks; - Analyzing and auditing financial data and effectively communicate findings to management orally and in writing;
- Accounts payable, receivable, and account reconciliation;
- Payment processing and disbursement methodology;
Skill in:
- Analytical and interpretation of financial data;
- Strong verbal and written communication;
- Customer service;
- Maintaining positive interpersonal relationships;
- Effective time management, organization, and problem solving;
- Understanding government policies and appropriately interpreting them into daily work; - Microsoft Office including Excel and Word;
- Data entry;
- Summarizing and preparing reports; - Presenting information to a variety of audiences.
- Working with automated systems.
Ability to:
- Research and compile fiscal and statistical information;
- Analyze and interpret fiscal and statistical data;
- Reconcile records and reports;
- Maintain records;
- Prioritize multiple tasks requiring a high degree of accuracy and attention to detail;
- Adapt to frequently changing priorities and expectations;
- Learn Access and the internal child support case management systems;
- Provide clear information, directions, and training to technical and non-technical staff;
- Work in a team environment with diverse groups;
- Research and resolve problems of various nature;
- Communicate effectively with internal and external customers;
- Make independent decisions;
- Work independently, effectively, and efficiently; - Maintain confidentiality and safeguard information.
-Experience with Google Mail and calendaring
-Skilled in multitasking and prioritizing duties
-Strong interpersonal, oral and written communication
-Experience in researching, reviewing and verifying complex data
-Ability to work in a fast-paced environment with a sense of urgency
-Knowledge in payment processing and reviewing and monitoring accounts
As this position requires the contractor to work from home, the following are additional requirements:
Maintain a reliable secure high-speed Internet connection at contractor's expense and within the requirements specified by the DES Division of Technology Services (DTS).
Provide a Laptop or desk top computer that is free of viruses and uncompromised for business use.
Maintain a secure location to work, that enables them to work with confidentiality and safety of protected information.
Will be required to go onsite if and when needed.
Provide a phone for meetings and to maintain in constant communication with team and Supervisor.
Recommended Skills
- Accounts Payable
- Accounts Receivable
- Algorithms
- Attention To Detail
- Auditing
- Billing
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Job ID: 20631215
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