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Proposal Coordinator

Technical and Project Engineering, LLC Alexandria, VA Full-Time
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Job Title: Proposal Coordinator 

Date Created/Revised: February 11, 2020 

EEO Class: Professional  

[ Link removed ] - Click here to apply to Proposal Coordinator Exempt  

Position Reports To: Director of BD, Capture and Proposals  


The Proposal Coordinator position is responsible for researching and identifying credible business opportunities, writing and editing compelling stories in a highly technical environment, and finishing complex, collaborative projects. The Proposal Coordinator maintains constant contact with teaming partners and government points of contacts. This is a fast-paced, very time-consuming opportunity.  


  • Assist identify, research, and make recommendations on new opportunities that the business development team should explore. This may include:  
    • Performing searches on sites for articles of interest relevant to TAPE’s core capabilities; 
    • Reviewing task orders distributed under IDIQ contracts; and 
    • Sending task orders and RFIs out to teammates in a timely manner; and 
    • Following and reporting on opportunities using sam.gov, GSA e-Buy, Deltek GovWin, and other similar services.  
  • Quickly provide team with a proposal or RFI template in accordance with the government’s requirements.  
  • Coordinate meetings with proposal staff and partners as needed 
  • Provide corporate and capability information to prime partners when requested 
  • Provide administrative support to help the team deliver a compliant, organized, on-schedule, benefit-oriented, customer-focused, and accurate proposal product.  
  • Provide final desktop publishing on RFIs and RFPs prior to submitting them to government 
  • Prioritize tasks and estimate how much time they will take so that they are completed on schedule; 
  • Organize and categorize information and assignments so that it is easy for others to understand 
  • Communicate diplomatically with team members on the phone, in-person, over email, etc., identifying and closing all gaps. 
  • Help improve the proposal processes and tools over time, resulting in each proposal being easier and stronger than the one before.  
  • Maintain the opportunity tracker to ensure all information is current.   


• Bachelor’s degree or higher in English, Journalism, Communications, or a similar major. 

• 2 years of experience working in government contracting, technology, journalism, education, support operations, and/or consulting environments. 

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Microsoft SharePoint, and Adobe Acrobat. 

• Project management experience and comfort with general business analytics, tools, and databases. 

• Knowledge of the federal acquisition lifecycle and experience contributing to business development, capture, and proposal efforts to win business with government customers preferred but not required. 

• Experience creating compliance matrices, project schedules, and benefit-oriented, customer-focused proposal content. 

• Experience identifying issues in business processes, suggesting user improvements, and navigating/influencing cross-functional teams to drive these changes is a plus. 


  • High level of creativity, perseverance, and openness to change with a drive to take initiative and build strong, productive relationships. 
  • Self-directed, detail-oriented problem solver.
  • Exceptional attention to detail with a proven ability to consistently and positively contribute in a fast-paced, changing work environment with the ability to prioritize multiple functions and tasks and manage time efficiently. 
  • Demonstrated discretion and strong judgment, with the ability to interact comfortably and professionally with all levels of candidates and internal clients. 
  • Strong demonstrated interpersonal and communication skills, a customer-service orientation.  


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus. 


All employees are responsible for their own safety, as well as that of others in the workplace. To help us maintain a safe workplace, everyone must be safety-conscious at all times. This position is performed in a typical office environment. The noise level in the work environment is usually quiet to moderate. The safe use of TAPE equipment, as well as safe practices while on TAPE property, is essential. 


TAPE will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. 


Recommended skills

Complex Problem Solving
Attention To Detail
Service Orientation
Request For Proposal
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