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  • Los Angeles, CA 90001

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Law Office Administrator

Chubb • Los Angeles, CA

Posted 2 months ago

Job Snapshot

Full-Time
Travel - Up to 25%
Real Estate - Property Mgt
Legal

Job Description

Law Office Administrator III
 
Chubb is the world’s largest publicly traded property and casualty insurer. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.
 
The House Counsel Law Office Administrator (LOA) manages business functions as well as the overall operations of the law office; reports directly to the Managing Attorney with a dotted line reporting responsibility to the National Operations Attorney.
 
In addition to supporting and assisting management with financial planning and controls, personnel administration, and systems and physical facilities, the LOA identifies and plans for the changing needs of the organization, shares responsibility with the appropriate partners or owners for strategic planning, practice management and marketing, and contributes to cost-effective management throughout the organization. 
 
This position is a regional position and the successful candidate will be managing the operations of our offices located in Los Angeles, San Francisco, San Diego and Irvine.
 
Whether directly or in a supportive role to the Managing Attorney and/or the corporation’s human resources department, the Law Office Administrator is responsible for the following:
 
  • Human Resource Management: Including recruiting, selection, training and development, performance evaluation, salary administration, employee relations, motivation, counseling, disciplining, discharging, job design, resource allocation and other human resource management functions for the paralegal and support staff.
  • Systems Management: Including systems analysis, operational audits, cost/benefit analysis, information services, records management, library management, office automation, document construction systems, information storage and retrieval, telecommunications, litigation support, legal practice systems and other systems management functions.
  • Facilities Management: Including purchasing, inventory control, reprographics, records storage, reception/switchboard services, telecommunications, mail, messenger and other facilities management functions.
As a member of the organization’s management team, the Law Office Administrator manages and/or contributes significantly to the following:
  • Operations/Management: Including strategic and tactical planning, business development, risk management, quality control, organizational development, firm planning processes and other general management functions.
  • Practice Management: Including legal assistant supervision, work product quality control, professional standards, substantive practice systems and other practice management functions.
Qualifications:
  • Knowledge: Has knowledge of legal or other professional service organizations, and has experience managing business operations such as human resources, technology, facilities, finance and marketing.
  • Skills and Abilities: Can identify and analyze complex issues and problems in management areas, and recommend and implement solutions. Can manage office functions economically and efficiently, organize work, establish priorities and maintain good interpersonal relations and communications with lawyers and support staff.  Displays excellent supervisory and leadership skills. Demonstrates a willingness and ability to delegate.

Education:


  • Graduation from a recognized college or university with major course work in business administration or management, finance, human resources, technology or marketing, or comparable work experience preferred. Professional certifications a plus, including Certified Legal Manager (CLM) SM designation.
Chubb strives to offer a diverse and inclusive and rewarding work environment. Teamwork and mutual respect are central to how Chubb operates and we believe the best solutions draw upon diverse perspectives, experiences and skills. We operate in such a way where everyone, regardless of their singular background has the opportunity to contribute to our collective success.
 
Chubb offers a competitive compensation package and comprehensive benefits package including life, health and dental, vision, a generous retirement savings plan, disability coverage, stock purchase plan, flexible spending accounts, tuition reimbursement, and business casual dress. At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran or marital status, or any other characteristic protected by law.
Job ID: 326620
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