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Company Contact Info

  • Manhattan, NY
  • Beacon Hill Staffing Group, LLC
  • Phone:: 212.986.3001

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Executive Assistant to Portfolio Team

Beacon Hill Staffing Group, LLC • Manhattan, NY

Posted 2 months ago

Job Snapshot

Banking - Financial Services
Admin - Clerical

Job Description

Our client, a well-known investment management firm, is seeking to hire an Executive Assistant to support the Portfolio Management team. The primary responsibilities include:

1. Extensive and complex Calendar management for multiple people. This person is considered the main point person for all calendar coordination for the Vice Chairman and 2 PM Co-Leads
2. Scheduling and supporting internal and external meetings (including setting up video/audio conference calls, catering, etc.)
3. Coordinating frequent domestic/international travel
4. Expense report management for all team members, including interns
5. Using Salesforce and possibly DealCloud for pipeline management
6. Ensuring IT needs are met for all team members
7. Coordinating with other departments on ongoing projects
8. Coordinating with external people on upcoming meetings and events

Specific skills/attributes required:
1. Must be very proficient managing and organizing schedules, communicating with external parties in a highly professional manner, and coordinating travel
2. Exceptional time management skills (prioritizing meetings, creating efficient systems, asking for help when needed)
3. High level of professionalism (excellent written and verbal communication, discretion, warmth, etc.)
4. Must be very proficient in Outlook
5. Must be proficient in Excel, Word, and PowerPoint
6. Preferred experience working with C-Level management
7. Calm and positive attitude

Hours: 8:30am - 5:30pm
Base: $85K plus paid overtime and bonus opportunity

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Pharma and Beacon Hill Technologies by visiting

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job ID: A1158246NY-Perm
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