Job Summary: Reporting to the Controller, assist in various accounting and bookkeeping activities, including balancing accounts. Maintain confidentiality of all sales, profits, expense and personnel information. Perform all duties assigned by the Controller. Must know, practice and ensure that company policies and procedures and state or federal laws are followed at all times by persons under their jurisdiction.
Responsibilities and Duties:
Assist in preparation of monthly controller’s report and other accounting reports.
Review sales financial results at the conclusion of each sale. Prepare weekly sales report, invoices and check requests as needed for resolution of sale problems.
Assist in reconciling accounts and evaluating the accuracy and effectiveness of the accounting system. Communicate any problems or discrepancies to the Controller for guidance toward resolution of the problem.
May perform daily banking activities, deposits, and may administer floor planning process.
Assist in following up with dealers to collect fees and/or funds.
Practice and promote teamwork at all times. Set a good personal example of attitude and performance.
Ensure proper follow-through on all directives, bulletins, schedules and accounting from the Controller or other corporate sources. Maintain a good flow of communication with all personnel.
Recommend new customer services and procedures to the Controller.
Assure good operating condition of accounting equipment. Perform minor maintenance and repair to equipment as needed. Advise the Controller and Maintenance of all breakdowns and maintenance immediately. Ensure good routine preventive maintenance.
Provide prompt and courteous service: both on the phone and in person. Demonstrate friendliness and proper phone etiquette with every customer. Maintain a professional appearance and a neat work environment consistent with the Handbook.
Make sure customers receive prompt and courteous attention from all employees and are thoroughly familiar with procedures for handling aspects of customer service they may be involved in. Resolve any customer complaints in a friendly, courteous manner and advise the Controller of serious complaints or incidences.
Respond to and follow proper procedures on employee and customer accidents, injuries, and loss or damage to any property. Report all incidents immediately.
Educational Requirements and Qualifications: Bachelor’s Degree preferred in Accounting, Finance or related discipline or equivalent of (5) years experience required.
The physical activity requirements of the position are from Sedentary to Light Physical Work.
Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions.
Constant – sitting, repetitive motion, watching, touching, fingering, listening
Frequent – walking, talking, reaching, feeling, grasping
Occasional – kneeling, stooping, crouching, lifting
Potential – running, jumping, yelling or other rapid or forceful movement in emergency
Physical Working Condition:
This position is subject to inside environmental working conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with automobile operations and emissions.