Sales Team Coordinator

4 Month Contract Opportunity

ROLE PURPOSE:

To provide efficient and pro-active secretarial and administrative support

Job Duties:

General Secretarial & Administration

• Prepare and amend PowerPoint presentations, Word documents, Excel spreadsheets

• Compile sales figures in Excel and be prepared detailed PowerPoint presentations

• Ensure that the Sales Team is prepared for all meetings

• Must be able to work independently

• Screen and deal with phone calls

• Manage correspondence: Post & Email

• Handle sensitive information with complete discretion

• Ad hoc secretarial duties

• Maintain the holiday schedule and details of cover for the team

• Raise purchase orders

Travel Management

• Organize journey planning (including Visas, currency etc)

• Booking flights/hotel/parking/car parking

• Track on travel

Diary Management

• Manage the diaries of the Sales Manager and his Direct Reports – international meetings, awareness of cultural differences and time zones, prioritize conflicting demands for time

• Book meeting rooms, order lunches, advise on resources, welcome guests

• Read and collate emails

• Be the first point of contact

Event Management

• Arrange logistics and book venues for regular local and overseas team meetings

• Co-ordinate and distribute agenda and pre-reading material

• Manage hospitality requirements

Requirements:

• Bachelor’s degree or equivalent work experience

• In-depth secretarial experience

• Excellent working knowledge of Word, Excel, PowerPoint and Outlook

• Confident telephone manner

• Strong organisational skills, effective prioritization and good deadline management

• Ability to liaise with all levels of management

• English fluent, knowledge of another language preferable

• Strong Customer relationship management skills with ability to interact at all levels

• Team player, strong influence and relationship management skills

• A self-starter with a determination to succeed, balanced with appropriate tact and diplomacy

• Multi-lingual skills and cultural sensitivity advantageous

Leafstone is an Equal Opportunity Employer - All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law.