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Team Coordinator

Leafstone New York, NY Full-Time
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Sales Team Coordinator

4 Month Contract Opportunity


To provide efficient and pro-active secretarial and administrative support

Job Duties:

General Secretarial & Administration

  • Prepare and amend PowerPoint presentations, Word documents, Excel spreadsheets

  • Compile sales figures in Excel and be prepared detailed PowerPoint presentations

  • Ensure that the Sales Team is prepared for all meetings

  • Must be able to work independently

  • Screen and deal with phone calls

  • Manage correspondence: Post & Email

  • Handle sensitive information with complete discretion

  • Ad hoc secretarial duties

  • Maintain the holiday schedule and details of cover for the team

  • Raise purchase orders

Travel Management

  • Organize journey planning (including Visas, currency etc)

  • Booking flights/hotel/parking/car parking

  • Track on travel

Diary Management

  • Manage the diaries of the Sales Manager and his Direct Reports – international meetings, awareness of cultural differences and time zones, prioritize conflicting demands for time

  • Book meeting rooms, order lunches, advise on resources, welcome guests

  • Read and collate emails

  • Be the first point of contact

Event Management

  • Arrange logistics and book venues for regular local and overseas team meetings

  • Co-ordinate and distribute agenda and pre-reading material

  • Manage hospitality requirements


  • Bachelor’s degree or equivalent work experience

  • In-depth secretarial experience

  • Excellent working knowledge of Word, Excel, PowerPoint and Outlook

  • Confident telephone manner

  • Strong organisational skills, effective prioritization and good deadline management

  • Ability to liaise with all levels of management

  • English fluent, knowledge of another language preferable

  • Strong Customer relationship management skills with ability to interact at all levels

  • Team player, strong influence and relationship management skills

  • A self-starter with a determination to succeed, balanced with appropriate tact and diplomacy

  • Multi-lingual skills and cultural sensitivity advantageous

Leafstone is an Equal Opportunity Employer - All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law.


Recommended skills

Self Motivation
Booking (Sales)
Corporate Travel Management
Team Working
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Job ID: JO000082980


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