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Intellectual Property Administrator at Ultimate

Intellectual Property Administrator

Ultimate Boston, MA Full-Time
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Intellectual Property Administrator opening in Boston, MA! 

Immediate interview 

Location: Remote, (must be local to Boston, MA as they may have a flex schedule once the pandemic subsides)

Hours: Mon-Friday 9 AM-5:00 PM 

Base Salary: $95,000  

  • The IP Administrator provides practice specific support to one or more attorneys and/or technology specialists which requires knowledge in intellectual property (patent, trademark, or litigation).  
  • The IP Administrator's responsibilities include: preparing legal documents associated with assigned practice area; maintaining practitioner's docket, files, and data integrity; interacting with clients and related personnel; serving as a liaison between practitioner and internal team members or departments; and performing other duties as necessary. 
  • Assists assigned practitioners with various aspects document production, letter drafting, and providing general support of their dockets. 
  • Independently prepares legal documents, reports, and correspondence associated with assigned practice area for practitioners and/or clients. 
  • Prepares and files documents with U.S. and foreign intellectual property offices and U.S. courts, as applicable to assigned practice area. At more advanced levels, may contact intellectual property offices or courts directly to facilitate filing and communication. 
  • Oversees and maintains the integrity of electronic data relating to clients' intellectual property or litigation in accordance with firm policy and procedure. 
  • Organizes and maintains paper and electronic files relating to clients' intellectual property or litigation in accordance with firm policy and procedure. 
  • Reviews incoming correspondence including paper and electronic mail, facsimiles, docketed information, or client instructions and take necessary action. 
  • Utilizes a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, CPi (general case information and docketing database), Elite Enterprise (billing and records database), 
  • DeskSite (document management system), IPDAS (document generation and contact database), and other practice- or firm-specific applications. Learns new applications as needed. 
  • Communicates with clients and other professional contacts via telephone, electronic mail, and facsimile as necessary. 
  • Coordinates with colleagues and/or departments to ensure completion of assigned tasks and other requests. 
  • Researches and retrieves information for the completion of assigned tasks utilizing practice specific resources. Such resources may include the firm Intranet, legal rules books (e.g., the MPEP, the TMEP, etc.), the United States Patent and Trademark Office website, court websites, etc. 
  • Performs general administrative and support duties or tasks as required and requested. 
  • May guide, mentor, or be a resource for other practice administrators to enhance overall productivity of firm. 
  • May manage projects, participate in pilot programs or take on additional responsibilities as needed.  
  • Bachelor's degree or minimum of two years of work experience in the field of intellectual property, or equivalent combination of education and work experience. 
  • Highly proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills. 
  • Comprehensive understanding of assigned IP practice area (patent, trademark, or litigation). 
  • Expertise in supporting an IP practice and an understanding about the complexities of business relationships both internally and externally. 
  • Possess comprehensive knowledge of legal terminology, rules, regulations, and procedures specific to assigned practice area. 
  • Strong interpersonal skills and ability to work effectively with difference levels of constituencies. 

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Recommended Skills

Docket (Court)
Intellectual Properties
Document Production
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Job ID: JO-2102-108912

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