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Accounts Payable/Account Receivable Clerk job in Fort Myers at California Closets - Ft. Myers, FL

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Accounts Payable/Account Receivable Clerk at California Closets - Ft. Myers, FL

Accounts Payable/Account Receivable Clerk

California Closets - Ft. Myers, FL Fort Myers, FL Full-Time





Compensation:

  • Pay range of $18.00-$22.00/hour

Benefits:

  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Accident Insurance
  • Short-term and Long-term Disability
  • Simple IRA with a company match

The Accounting Payable / Accounts Receivable Clerk is an hourly, full-time position; located at the Fort Myers Manufacturing facility. This position is to support accounts payable, accounts receivable, and finance related projects. This position reports to the Controller.

Hours of operation are Monday thru Friday, 9:00am to 5:30pm. However, additional time may be required, as needed, to meet the established commitments. This position is a contracted position that will require a separate Non-Compete, Non-Disclosure and Confidentiality Agreement.

Key Results Area:

  • Ensuring timely and accurate entry of Accounts Receivable invoices
  • Assist with QuickBooks data organization and entry and bill pay
  • Ensure month end journal, work papers and reconciliations are timely and accurate
  • Preparing the management accounts and ensuring they are in line with group expectations
  • Identifying and communicating efficiencies with current processes and procedures
  • Ad hoc financial reporting as the business requires
  • Acts in an ethical way when dealing with company assets and other people
  • Prepare and edit correspondence, communications, presentations and other documents related to finance department
  • Liaise with internal staff at all levels as applies to finance
  • Retrieves information from files as needed

Key Performance Indicators:

  • Customer satisfaction
  • Data Entry Accuracy
  • Proper handling of confidential and sensitive information
  • Respond to all client inquires in a polite and timely manner via phone and/or email

Bookkeeping:

  • Perform all activities related to the accounts receivable function including reviewing, processing and recording payments
  • Perform account receivable functions including invoicing, deposits, collections, and revenue recognition
  • Record and close out all jobs in all 4 places- Job amount/Board counts/Install dates
  • Record job payment in Dashboard for green light to engineering
  • Manage commission sheets and research adjustments as needed
  • Manage install logs via daily entering and reconcile monthly
  • Work with Production Manager to record updated usage weekly
  • Manage Tesoro Tracker and reconcile monthly
  • Communicate with purchasing regarding material shortages
  • Oversee Retail Sales. Tracking/Reviewing/Releasing
  • Prepare financial reports through collection, analysis, and summarization of data
  • Interpret and apply accounting policies, rules, and regulations to all work in order to ensure compliance with applicable standards

Office Admin:

  • Create SOPs for Dashboard processes
  • Oversee special projects as needed
  • Create yearly Excel and Google spreadsheets for use in Production, Engineering and Finance Departments.
  • Oversee the filing of packaging slips and ensuring they are attached to invoices
  • Organizing files for billing and client records
  • Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents
  • Creating logins for all new hires- Outlook, Dashboard, CC 360, The Hub and Slack
  • Oversee continued employee training via The Hub
  • Manage Employee recognition program

Minimum Requirements:

  • 2 years Bookkeeping experience and/or accounting background
  • Positive Demeanor, excellent customer service and phone skills
  • Must be detail oriented and work with a high degree of accuracy.
  • Ability to prioritize and multitask
  • Strong organization and time management skills
  • Strong verbal and written communication skills
  • Advanced skills in Microsoft Excel and QuickBooks
  • Must be able to follow written and oral instructions
  • Takes initiative within area of responsibility
  • Ability to work independently and as a part of a team
  • High confidentiality awareness; good judgement

Physical Requirements:

  • Lifting and moving material up to 25 pounds
  • Bending, lifting, stretching and reaching both below the waist and above the head
  • Standing, sitting, and walking for up to 8-12 hours a day
  • Ability to climb stairs/stepstools/ladders when necessary
  • Ability to talk on the telephone frequently throughout the day.

Summary:

The Accounting Payable / Accounts Receivable Clerkis responsible forrecording financial transactions, maintaining financial records, fact checking financial data and updating financial statements. The Accounting Clerk ensures accounts are current and accurate, using specialized software, spreadsheets and other tools to track and manage data

This administrative position plays an integral role in maintaining the everyday flow of operations. They act as a primary support to the Finance Department, with ancillary support to the other admin teams.

Note: The position description is intended as a summary only of key duties. Other related duties may be assigned as appropriate.

Recommended Skills

  • Accounting
  • Accounts Payable
  • Administration
  • Attention To Detail
  • Billing
  • Communication
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