Defense contractor involved with product development and manufacturing of various systems for military aerospace and vehicles in the Los Angeles International Airport area is searching for an experienced Administrative Assistant II. With a 50+ year foundation, The Marvin Group supports all branches of the Department of Defense and allies around the globe on an array of programs and platforms. We support many military prime contractors General Dynamics, Northrop Grumman and Raytheon. 

SCOPE
Administrative Assistant for Marvin Land Systems management team. This candidate will report to VP of Marvin Land Systems and will assist MLS management team with various tasks. Must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism. Must also be dependable and able to multi-task in a demanding and fast paced environment.

RESPONSIBILITIES
• Highly organized with the ability to handle multiple tasks with stringent deadlines. Must be able to manage tasks efficiently and independently in order to meet all deadlines
• Maintain time, monitor time entry, and distributes paychecks
• Monitor employees schedule and provide schedule updates to the group
• Prints and posts weekly backlog reports and daily pending inspection report
• Create POs for hardware and electronics, and issue change orders
• Expedite the purchase orders and communicate with suppliers for on time delivery on behalf of the program managers
• Help with adding a supplier to approved supplier list, or re-approval process of a supplier
• Contacting suppliers for their missing documents like COCs and inspection reports to expedite the inspection process
• Administer CIA & COD purchase order payments
• Log submitted RFQs/solicitations
• Compile drawing packages, proposal, and other sensitive data and work with document control department for transferring the data to required source
• Log new contracts and contract revisions
• Coordinate travel arrangements (Domestic and international)
• Manage credit card receipts, verify charges, and complete expense reports for travelers
• Participate in meetings and conference calls, maintaining accurate and complete notes and providing follow up on actionable items
• Highly proficient word processing, spreadsheet, PowerPoint and visual presentation abilities
• Responsible for drafting letters and emails on behalf of VP
• Coordinate meetings and events such as conference room scheduling, ordering food/supplies
• Handle confidential and sensitive materials as well as maintain consistency and integrity of data/information

SKILLS / REQUIREMENTS
• Minimum 5 years experience as an Administrative Assistant
• Experience in SAP is a plus
• Ability to compose letters with emphasis on correct grammar, punctuation, etc.
• Proficient in Microsoft Word, Excel and PowerPoint
• Proficient in managing executive phone and calendar
• Ability to set up and maintain digital calendars for appointments, meetings, tasks, etc.
• Proven organizational skills with attention to detail and the ability to prioritize work
• Strong written and verbal communication skills
• Must have an excellent disposition/attitude and ability to multi-task
• Be flexible and a team player
• Must be able to speak/read/write English
• Must be able to lift up to 35 lbs

This position must meet export control compliance requirements. All applicants must be “U.S. persons” within the meaning of ITAR, as defined: a U.S. Citizen, a lawful permanent resident, political asylee, or refugee.

Interested parties please apply online and submit resume to [ Link removed ] - Click here to apply to MLS - ADMINISTRATIVE ASSISTANT II
Visit us at marvingroup.com

The Marvin Group is an EEO/AA/Disability/Vets Employer.

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